The Registrar is responsible for the leadership, oversight, and assessment of enrollment management information systems and administrative processes to ensure a unified, student-centered approach to data and student services. This position is responsible for managing all personnel and operations of the Registrar's Office for graduate, undergraduate, off site, degree and non-degree student records and enrollment.
The Registrar will develop the office mission statement and goals, articulate and execute a plan for improved administrative processes, build a cross functional team that works in collaboration to meet goals, manage the data exchange of student files and implement degree audit, document management, digital catalog, and other operational efficiencies. Managing third party vendors responsible for all aspects of student academic record management, planning and implementing effective registration and records student services, and for leading organizational and procedural changes that affect student services for registration and records is imperative.
The Registrar is responsible for the data integrity of the student records and maintaining all databases that affect student progression toward degree including, NJ Transfer, The Student Clearinghouse, etc.
Working closely with Academic Deans, Financial Aid and Information Technology for initiatives related to enrollment management. In this position, the incumbent will develop and monitor processes that ensure data integrity within the information systems of the Enrollment Management Division and work in conjunction with the Office of Institutional Research and Data Integrity Committee to ensure the integrity of all enrollment data. The Registrar oversees and manages all enrollment records within the Ellucian PowerCampus Student Information System.
The Registrar manages a team responsible for attendance verification, academic standings, degree audit, academic convocation, academic awards, degree audit services, and grade processing. The Registrar oversees all course registration services.
In close consultation with the V.P. for Enrollment Management, the Registrar will develop and implement comprehensive student enrollment plans that are consistent with the overall strategic plan of the University, including on-campus and off-campus programs, student search, and enrollment management strategies. The Registrar also serves as one of the primary contacts for students and their family, school counselors and advisors and other individuals or organizations involved in the enrollment process. The Registrar will communicate and work with students, primarily by in-person appointments, telephone, and email, on the enrollment process and opportunities at Georgian Court University.
This position requires the ability to travel, which may include evening and weekend hours to aid in our recruitment and enrollment efforts as well as for professional development.
In this role, the incumbent is responsible for:
Creating a vision for the office of the Registrar and documenting a targeted Mission statement and goals that are aligned with the Universities Strategic Enrollment plan.
Deployment of operational efficiencies in degree audit, catalog, document management, transcript processing with the use of software and other tools.
Supervising and managing the operations of the Office of the Registrar; developing written enrollment policies and procedures that support the University's mission and strategic plan; overseeing the hiring, training, and evaluation of new employees; preparing the annual budget proposal and monitoring expenditures.
Comprehensive management of student record data in exchange with others for compliance with FERPA and other regulations for the sharing of meaningful data and analytics to help the university operate efficiently and aggressively in the marketplace.
Implementing comprehensive enrollment management plans that are consistent with the overall strategic plan of the University, on-campus and off-campus programs, student search, and enrollment management strategies.
Leading team meetings to establish priorities and tasks designed to meet weekly, monthly, and annual goals. Supervising efforts, tracking progress towards individual employee goals.
Acting as liaison between Ellucian PowerCampus Student Information System and enrollment management team for IT-related initiatives for the Enrollment Management Division.
Collaborating with the offices of Admissions, Billing and Student Accounts, Financial Aid, and Advising to facilitate the enrollment process.
Communicating with School Deans and academic departments regarding the data and reporting of student enrollment.
Preparing, maintaining, and distributing a series of activity and enrollment reports designed to keep key Georgian Court University personnel up-to-date on the status of student enrollment.
Work in conjunction with Institutional Research and/or the data integrity committee to ensure that data from the Enrollment Management Division can be extracted for university reporting purposes.
Oversees course schedule, room assignments, academic progress, the academic catalog, academic standings, academic convocation, and academic awards for Commencement.
Oversee course registration services, degree audit services and grade processing.
Understanding, applying, maintaining and ensuring all student information is accurate and complete and in compliance with mandatory University, state and federal policies, and Middle States Commission policies and practices regarding student data and records.
Maintaining current knowledge of university curriculum, rules, regulations, and guidelines applicable to students.
Participating in appropriate local, state, and national professional organizations. Identify and attend at least one professional development seminar and present the information to the enrollment staff.
Representing the office on a variety of University committees.
Integrating the core values of respect, compassion, integrity, justice, and service in all aspects of interaction.
Other duties as assigned.
The minimum qualifications for this position are:
At least 5 years of experience as Assistant or Associate Registrar or equivalent background in higher education.
Experience using student information systems, customer relationship management (CRM) systems, and communication technologies. Preferably PowerCampus by Ellucian.
Proven management and mentoring skills and experience working with professional and support staff to implement and execute new initiatives and operations.
Demonstrated success in developing and implementing academic regulations and rules that meet institutional objectives.
Strong quantitative and data analysis skills and the ability to use data to make decisions.
Excellent professional demeanor; listening, communication, interpersonal and relationship-building skills with the ability to communicate clearly in person and writing as well as in public events.
Ability to establish and maintain effective working relationships with other employees, students and the general public
The preferred but not required qualifications for this position are:
Experience managing a One-Stop Department
Experience with PowerCAMPUS by Ellucian
Experience implementing new systems and processes.
Internal Number: 112504
About Georgian Court University
Georgian Court University: History, Culture and Academic Excellence
Georgian Court University offers more than 30 undergraduate degrees, 10 graduate Founded and sponsored by the Sisters of Mercy of New Jersey, Georgian Court University is located in residential Lakewood, New Jersey, on a magnificent 156-acre estate formerly belonging to financier George Jay Gould. The campus is conveniently situated 60 miles from New York and Philadelphia and only 10 miles from the beautiful Jersey Shore. Bordering Lake Carasaljo, the site is a National Historic Landmark with magnificent statuary, beautiful architecture and lush gardens, making it a truly breathtaking and inspiring place to learn, study, and live. After a long history as a women's college with coeducational graduate programs and undergraduate evening programs, Georgian Court has become fully coeducational as of Fall 2013. All degree and certificate programs during the day and evening are now open to both women and men.
Open to students of all faiths, Georgian Court University provides comprehensive liberal arts education in the Roman Catholic tradition with a special concern for women. The university offers a curriculum th...at is broad enough to be truly liberal, yet specialized enough to provide in-depth preparation for careers or further study.
The unique Georgian Court University atmosphere is one of a small college ambiance in a technologically advanced, highly esteemed university setting. Centered around the core values of the Sisters of Mercy, the university offers an extremely safe and nurturing campus environment with individualized attention and guidance.
The Georgian Court faculty is committed to teaching and individual mentoring, with an outstanding 92% holding doctorates or terminal degrees in their field. They are dedicated and caring educators and experts in their respective industries, while demonstrating public service and a personal affinity to our core values—respect, integrity, justice, compassion, and service.
degrees, and a variety of certificates in a wide range of areas through our three schools: The School of Arts & Sciences, The School of Business, and The School of Education.
Benefits of a Georgian Court University education include: small classes, with a student-to-faculty ratio of 15:1; personalized education—faculty members readily available for mentoring ; all classes taught by faculty members, not graduate assistants, and inclusive core values of respect, integrity, justice, compassion, and service.