Although open until filled, priority application date is July 8, 2019.As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.This position will sit in the Global Center for the Integrated Health of Women, Adolescents, and Children (Global WACh) that is based in the University of Washington Departments of Global Health, Obstetrics/Gynecology, and Pediatrics. The Center's mission is to make scientific discoveries, cultivate leaders, and bridge disciplines to advance the tightly connected health and well-being of women, adolescents and children. Global WACh brings together expertise in maternal health from the Department of Obstetrics/Gynecology, neonatal and child health expertise from the Department of Pediatrics, and vast experience working in infectious disease, health metrics and evaluation, education, clinical research, and service delivery within the Department of Global Health. These disciplines combine under a methodology that views women, children, and adolescents as three populations interconnected along a shared life course.The Department of Global Health has an outstanding opportunity for a full-time Program Operations Specialist (1.0). The Program Operations Specialist will perform a crucial role on the Global WACh Team across a wide array of operational responsibilities including managing academic HR appointments, a graduate student Certificate program, seed grant award reviews, purchasing systems, scientific working groups, events, and communications. Global WACh seeks a Program Operations Specialist who is passionate about coordinating complex projects, impeccably detail oriented, highly professional, a creative problem solver, and delivers products of excellent quality on a deadline to support our Center. The Program Operations Specialist will perform both project management and administrative functions and must work closely, and effectively communicate with faculty, staff, students, funders, and partner organizations. A successful candidate will bring a high level of organization, excellent communication skills, and an acute ability to diagnose problems and proactively develop solutions to address them. The position will be full-time in Seattle, Washington and will report to Global WACh's Managing Director. The Program Operations Specialist will support a large portfolio of grants that advance scientific discovery for woman, adolescent, and child health and uphold the values of innovation, excellence in research, world citizenship, and service at the University of Washington.RESPONSIBILITIES:Center & Grant Operations and Procedure Oversight (40%):*Maintain routine and effective communication and coordination of information between Global WACh's UW team members in different Departments, Schools and Programs, and between sponsors/external stakeholders*Promote the Global WACh Certificate Program and manage student enrollment, deliverables, and requirements for graduate students in the Program, working closely with the Faculty Director*Develop and execute systems for managing procurement needs of the Center, including supporting research projects with high volumes of procurement needs*Develop standard operating procedures for Center-wide procedures, complete with process maps and implementation plans*Manage Global WACh's scientific working group schedules including managing meeting agendas, membership, and events*Execute the advertisement, submission, review, and reporting for the Global WACh seed grant programs and maintain relationships with past grantees*Manage a monthly list of funding opportunities for Center faculty and staffDissemination and Marketing (20%):*Systematically identify and share Global WACh stories and research achievements across our grants portfolio with relevant stakeholders including our UW community, policy makers, research collaborators, and students*Develop Global WACh marketing materials including brochures, posters, business cards, and presentation templates*Inform our community of events, research achievements, and collaborations through a quarterly Global WACh Digest newsletter*Manage, maintain, and develop a website (globalwach.org) with dynamic content including bi-weekly blog posts*Grow the Global WACh social media following and presence through the design and management of engaging content on Facebook, Twitter, and LinkedIn Academic Human Resources (15%)*Manage quarterly recruitment and hiring of student employees (RAs, GRSAs) across the Center*Lead academic student employee Center orientations and manage space allocations for appointments*Develop, maintain, and promote tools for budgeting support for RAs*Manage student opportunities for thesis, practicum, and capstone engagements across the Global WACh portfolioArchive and Database Management (15%):*Serve as the primary architect of Global WACh's cloud-based filing systems in Google Drive and OneDrive and ensure the accuracy, completeness, and intuitive location of resources*Work closely with the Managing Director to maintain and develop databases that report key center metrics including awards, publications, citations, educational opportunities, and policy outcomes*Create and compile relevant reports for Center business decisions*Develop and manage systems to improve the Center's historical data archive and working records managementTraining Development and Event Management (10%):*Manage the calendar for and execution of the Global WACh featured lecture series and other special events working closely with speakers from external institutions*Plan and execute large events including annual strategic retreats, symposium, and endowed lectures*Develop internal training materials for Global WACh systems for new faculty and staff*Manage the execution of action items from internal Global WACh team meetingsREQUIREMENTS: *Bachelor's degree in International Studies, Public Health, Business, or other related field*2 years of relevant experience working with academic researchers on program coordination or management*2 years of relevant experience crafting communications materials from complex scientific content*Highly organized with superb attention to detail and ability to manage projects through to completion*Strong communication skills (written and oral)*Highly proficient in Microsoft Office Suite*Work experience in a fast-paced environment with demonstrated ability to juggle multiple demands, establish priorities, and meet firm deadlines on complex projects*Ability to operate in situations of uncertainty and trouble-shoot challenges demonstrating appropriate judgment and critical thinking*High degree of professionalism and diplomacy; ability to work across cultures and remain personable, professional and organized under stressful situationsEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED EXPERIENCE*Master's degree in social work, public administration, communications or other related field.*Familiarity with UW administrative systems- experience in MyFinancial Desktop, Ariba, Marketo, and Astra a plus*Familiarity with grants management systems including PubMed, SAGE, and GrantTracker*Demonstrated interest in global health research, policy, and practiceCONDITIONS OF EMPLOYMENT:*Periodically available for phone calls/meetings in the early morning and late evenings to accommodate global partners*Deadline-driven environment, occasionally requiring extended hoursApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.