Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Washington University IT. This position is for the Medical School Campus.
The IT Project Manager III will contribute to the effective implementation of MyDay, a complex program designed to improve WashU’s operational excellence and ability to make insight-driven decisions. Kicked off in July 2018, MyDay is an exciting, once-in-a-generation effort to replace the university’s core administrative IT systems (human resources, finance, and student) and improve associated business processes. The multi-year effort will replace these systems with a single system (Workday) that will integrate the university’s core administrative data in the cloud.
The Project Manager (PM) III position’s purpose is to direct and manage project work. The PM is responsible for ensuring that the Project Team completes the project within budget, on schedule and within scope, and manages the project process per the standards and guidelines of the Portfolio and Project Management Office. This PM will be responsible for the implementation of the Student Administration System for WashU. They will facilitate and lead planning efforts leading up to the business case to the board of trustees, and strategic/project planning efforts for the first year, and then will lead the implementation project.
PRIMARY DUTIES AND RESPONSIBILITIES:
Develops project charter, budget and work breakdown structure (WBS) and other required components of the project plan (change management plan, scope management plan, cost management plan, risk management, procurement management plan, stakeholder management plan, communications management plan, quality management plan, human resource management plan).
Identifies needed resources, negotiates use of those resources, assigns responsibilities and develops timeframes to facilitate successful completion of project activities and deliverables.
Lends expertise to teams and task forces.
Coaches more junior project managers.
Uses methodology to develop plans, assign roles and responsibilities; authors improvements to methodology.
Project Execution – Integration Management:
Manages execution of project plans to support the ongoing needs of the IT department’s customers.
Assigns work to project team and coordinates resources.
Leads and motivates project team to meet specific deadlines while meeting customer satisfaction expectations.
Assure all necessary project deliverables are completed according to specification in the quality plan.
Track actual results to plan and analyze impact to report status: take corrective action.
Manages the stated scope and requirements assuring changes are highlighted, understood and approved by owner.
Assess and mitigate project risks and issues; engages project team to identify and resolve problems.
Relies on extensive knowledge and professional discretion to achieve goals.
Project Execution - Sponsor and Stakeholder Management:
Create and execute project communication plan.
Develop and communicate project goals, responsibilities, expectations, risks and feedback with all parties in a timely manner.
Set and manage customer and stakeholder expectations specific to the project.
Communicate project direction, approach, priorities, events and status to all project resources and business sponsors.
Builds working relationships with team members, vendors and other departments involved in the projects.
Influences decision-making on projects; works with key stakeholders, sponsors and senior management to secure acceptance and approval of deliverables.
Project Execution - Manages Project Procurements and external service providers within span of control
Project Execution - Financial Management:
Collaborate with Project owner to develop project budget.
Manage project costs and forecast to budget.
Identify and manage budget risk.
Collaborate with Project Owner to identify and quantify impact of project changes on budget.
Conducts lessons learned.
Closes out any procurements.
Ensures project papers and metrics are appropriately archived.
Perform other duties as assigned.
Bachelor’s degree or equivalent experience required, plus 7 years of relevant experience, or equivalent combination of education and experience.
Relevant experience includes leading work (or projects) in the IT industry demonstrating technical and/or business expertise; achieving resolution to complex technical or business issues, and providing direction and leadership to a project team.
Demonstrated skills in project management and analysis, negotiation, systems analysis, leadership and team building, client relationship management, process improvement, strategic planning.
Ability to work independently and proactively.
Proven ability to creatively solve problems and to influence outcomes through persuasion, effective communications and relationship building.
Strong familiarity with project management software such as MS Project.
Prior experience in Student Administration (ERP) implementation projects, preferably in a project management/leadership role.
Prior significant experience specifically with Student Administration Systems (Workday, PeopleSoft Campus Solutions, Ellucian, etc).
Prior experience leading large project teams.
Prior experience leading project/strategic planning efforts.
Prior experience in a higher education environment, at a large, complex, research University.
Prior experience in a matrix management structure in which you rely on other leaders for delivery of portions of your service.
Experience with ITIL framework.
Extensive experience using project management and various systems development methodologies and Agile techniques.
Experience managing project(s) that resulted in providing a new service.
Demonstrated leadership qualities such as conflict/issue resolution.
Ability to organize and work effectively in a matrix organization with cross-functional project teams from various departments and locations.
Excellent organizational and communication skills, both verbal and written.
Ability to work independently.
Ability to learn quickly and adapt to new circumstances.
Ability to work extra hours and adjust schedule and recognize the need to do so.
Ability to adjust to changes in priorities and demands on time.
Demonstrated ability to manage environments and leadership using metrics.
Significant ingenuity and flexibility is expected.
The hiring range for this position is $90,688 - $120,141 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.