As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years. The Division of Nephrology in the Department of Medicine has an outstanding opportunity for a full-time Program Operations Specialist.The Program Operations Specialist will be responsible for fiscal and administrative operations as well as sponsored projects of the KRI. A thorough understanding of the overall mission, vision and purpose of the KRI is essential, as well as an understanding of how the infrastructure and support services of the KRI, Division of Nephrology and Department of Medicine must be aligned to maximize the achievement of these goals. The individual in this position will be the common point of contact and liaison between staff and managers in the organizationOperations ManagementWorking in partnership with the Director of External Relations and Patient Engagement, assume responsibility for KRI Operations. Maintain a leadership role in interactions with faculty, staff, students, and partner institutions to facilitate the KRI's ability to operate smoothly and productively.Maintain a strong stewardship relationship with Northwest Kidney Centers related to their ongoing gift support of $1.2 million/year to the KRI.Have real time knowledge of the strategic priorities for the KRI Director and Associate DirectorDetermine viability of proposed resource allocation to ensure lack of conflict between funding sources and availability of adequate effort and resource commitments. Act as the right-hand person to the Director of External Relations and Patient Engagement on community outreach and planning for philanthropic events and communication matters with Northwest Kidney Centers and other partnering organizations.Collaborate with the Director of External Relations and Patient Engagement on management and content generation of the KRI website and social media, newsletters, reports, branding initiatives and related communication materials. Related duties include budgeting for the hiring of graphic designers, web developers, photographers, design firms and other communications/technical professionals.Oversight and management of event coordination and hosting of high profile meetings; hosting of visitors to the physical site for tours, donor engagement events, and scientific meetings.Manage cyclical requirements for reporting and other related institutional considerations.Work closely with the KRI Director, Associate Director, and Director of External Relations and Patient Engagement as well as the School of Medicine Advancement to create and strengthen KRI development activities.Work with the KRI Project Managers to ensure IACUC/IRB compliance, including scheduling appropriate training sessions and ensuring that such training is part of the regular human resources support at the KRI.Work with Directors and members on strategic planning initiatives. Act as liaison with related division, department, and school administrators or directors regarding Center management. Approve Center expenditures within proposed and accepted scope of work. Assume a lead role in new employee orientation and onboarding including setting up offices, phones, IT needs, badge access, and scheduling of meetings with key personnel.Demonstrates knowledge and understanding of, and maintains confidentiality of employee information, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights or organization's operations. Accesses and uses the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.FinancePlan, organize, and direct the KRI's financial operation. Collaborate with the Division of Nephrology to devise and implement appropriate policies and procedures for travel requests, reimbursements, purchasing, and other administrative activities to ensure close alignment with the departmental and overall UW processes. Ensure that procedures and operations are scalable to account for future growth in the number of projects.Maintain a working knowledge of financial operations and funding sources. Create and present financial forecasts that take into account expected KRI objectives and activities and match them according to available resources and needs.Compile, interpret, and communicate financial information to various audiences, including grantors, program officers, faculty, other members of the Executive Management Team, key personnel at the University, and the Director.Implement policies and regulations concerning the KRI's financial activities and ensure compliance with the University, state, federal government, and other research project sponsors' guidelines. Interpret and integrate federal, state, industry, and private policies, laws, contracts, and agreements regarding research activities at UW.Work closely with KRI investigators (faculty, external collaborators, postdoctoral fellows, graduate students) and program officers to understand deadlines, planning needs, and ensure compliance with funding agency requirements within required timelines.Participate in negotiations with federal contract officers and other sponsoring agencies/foundations.Space/Capital ProjectsIn collaboration with the KRI Associate Director, assume authority of overall facilities management, including assessment of space needs, space allocation, workspace optimization and planning.Work closely with Harborview Capital Projects and creating proposals for expansion.Assume responsibility for special projects regarding KRI space, renovation and expansion.Manage KRI lease agreements for off-site research space at dialysis units throughout the greater Seattle area, and budget accordingly.Design and development of a functional space plan and coordination of support services necessary to ensure the operation of the KRI's facilities.Other Duties as AssignedManage ad hoc and varied administrative issues as they arise and ensure that they're taken care of in a timely manner.As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.REQUIREMENTS: Bachelor's degree in business administration, public administration, or a related field and two to three years of related experience or equivalent combination of education and experience.Additional Requirements:Project management and relevant experience in an academic research-orientated settingExcellent written, spoken and interpersonal skillsEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIREDExperience working with WorkdayFamiliarity with kidney disease research, NIH policiesExcellent organizational skillsHighly professionalAbility to work under pressure to effectively manage competing priorities and deadlinesAbility to quickly synthesize diverse informationProblem solving skillsCONDITIONS OF EMPLOYMENT Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.