A cover letter and resume are required for full consideration.
The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Project Archivist for the Hoover Institution Library & Archives. Motivated, enthusiastic archivists with foreign language skills and knowledge of twentieth century history are strongly encouraged to apply. The appointment is for an initial two-year limited term, with the possibility of renewal. This is a career track position. This position is double posted as a Librarian 1/2.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
The Project Archivist is responsible for working independently and as an expert or supervisor on a project team to appraise, organize, arrange, describe, and provide access to archival collections in a variety of languages. The Project Archivist also supports archival research through high-level, in-depth reference and contributes to multiple forms of outreach to further promote the use of the Hoover Institution's archival collections.
Coordinate the arrangement, appraisal, and description of large, complex, multi-lingual archival collections according to professional standards and current archival procedures.
Participate in the formulation and implementation of project planning, management, and workflow; determine project goals and schedules; and survey archival holdings to identify materials in need of additional attention.
Assist with the development of procedures and workflows, including appraisal and records retention strategies, to address the backlog of unprocessed collections.
Independently analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment in applying archival principles and procedures to complex and unique collections.
Conduct preservation assessments to determine appropriate preservation treatment and archival storage decisions.
Collaborate with team members to evaluate, select, and apply metadata schemas and techniques, standards, data elements, and thesauri to provide description and access to collections.
Conduct orientations and research consultations to provide instruction on accessing and handling archival materials, organize and deliver tours, course-specific presentations, and information literacy sessions for Stanford affiliates, visitors, donors, and researchers.
Publicize collections by providing content for a variety of print, internet, and social media formats. Develop methods to measure and evaluate the effectiveness of the publicity.
Liaise with Stanford departments and faculty to promote the use of archival materials, assist with exhibit preparation, coordinate with donors, and participate in a variety of outreach events.
Participate in the development of a uniform description environment across Hoover Library and Archives.
Assist with the supervision and training of archives assistants.
Collect and maintain statistics, reports, and other metrics to improve processing, preservation, and reference functions.
Participate in relevant professional activities.
* Other duties may also be assigned. MINIMUM REQUIREMENTS:
Education & Experience:
MLIS from an ALA-accredited library school or MA with an archival concentration, archival management certificate, or related subject specialty. Demonstrated understanding of academic libraries and a background in twentieth century history, politics or culture strongly preferred. One to two years of experience with arranging and describing archival materials preferred. To be considered at the Librarian 2 level you will need two years or more of relevant experience.
Knowledge, Skills, and Abilities:
Established understanding of the principles of archival arrangement and description.
Demonstrated experience in applying current archival descriptive practices and principles including DACS, EAD, Dublin Core, and MODS and relevant thesauri or ontologies, as required by special projects.
Ability to learn, analyze, and utilize existing and emerging metadata standards, such as defined in RDA; MARC Bibliographic, Holdings, and Authorities formats; and the Library of Congress classification system and subject headings.
Ability to provide mapping between different metadata standards in a dynamic environment.
Familiarity with EAD, XML and other machine actionable metadata languages, principles of linked data, and ability to work with controlled vocabularies and ontologies preferred.
Experience using archival or special collections information systems, such as Archivists' Toolkit and ArchivesSpace, or the ability to learn them.
High level of proficiency using PC-based applications (Windows, word processing, spreadsheets) and other computer applications (email, Internet, Integrated Library Systems); ability to keep up to date with emerging technologies
Demonstrated ability to organize and prioritize work, with strong project management skills, and the ability to use considerable judgment and initiative.
Excellent interpersonal skills and demonstrated ability to work independently, as a team member, and across departmental boundaries in a fast-paced environment.
Demonstrated consistent accuracy and attention to detail while maintaining a very high level of productivity.
Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows.
Excellent oral and written communication skills in English.
Ability to rapidly learn and implement new archival description procedures and principles adopted by the Hoover Library and Archives.
Reading knowledge of German, Russian, Polish, Chinese, Japanese, or Arabic preferred.
Certifications and Licenses:
Constantly sit, perform desk-based computer tasks.
Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: Hoover Institution, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.