The Project Manager and Owner Representative is a professional member of the Campus Planning & Construction (CPC) team and is responsible for the continual development of the relationship between CPC and its customers, as well as leadership, management and control of all aspects of the customer's design & construction program including cost, scope, quality & overall schedule. The project manager's primary responsibilities are to maintain the project scope and budget, meeting or exceeding Vanderbilt University design standards, approved by the Vanderbilt University Board of Trust and to meet reporting responsibilities. This position must understand fully the nature of the project, understand the complete development cost for the project, and keep all parties informed as well as seek direction from appropriate sources. Reporting directly to the Director of Architecture and Construction, this position manages multiple projects and should possess the ability to work in a team environment in the Department of Facilities at Vanderbilt University.
Facilities' annual budget exceeds $100 million in operating expenses and includes over 400 employees. Facilities manages major capital project expenditures totaling ~$125 million annually and facility renewal, replacement and large maintenance project expenditures totaling ~$20 million annually. Currently, Campus Planning manages over $800 million of projects in design and construction.
Duties and Responsibilities Planning/Master Planning Evaluate/perform planning options for space use Perform and/or participate in site evaluations for specified purposes Participate in and provide guidance to consultants in the development of master planning options for current and future planning needs
Development of Space Programming Review or assist in development of program for space needs with users/clients and with concepts of university guiding principles like FutureVU and the Academic Static Plan
Develop redesign options/schematic designs on some projects to assist client in determining program options
Communications with University Community Maintains communications with the University community regarding project scope, budget and schedules Maintains project governance through Steering Committee meetings and upward communication to leadership Includes written documentation of key decisions and meeting minutes Develop and foster positive working relations with Metro Codes, Zoning, Fire Marshall and other government agencies
Design and Construction Administration Review A/E contracts Review drawings for constructability and completeness during design Coordinate user meetings to review design Review final documents for appropriateness to University expectations and quality assurance Coordinate program changes or design modification during construction Review pay requests Review project with Metro Codes officials with Consultants Assist with coordination between the User and Purchasing regarding the selection of furniture and the coordination of equipment for the project Coordinate with stakeholders like Plant Operations, VUIT, Sustainability, AED and University Landscape Architect to ensure that building, site and infrastructure standards are reviewed with stakeholders for input and properly implemented. Provide problem solving assistance to stakeholders and users for cost of ownership and value solutions while maintaining University goals like with future flexibility, energy, sustainability and community Assist with the coordination between User and VUIT regarding the installation of data, security and communication in the project
Perform/participate in material and products/equipment life-cycle evaluations and comparisons
Pricing and Construction with Contractors or Construction Managers Provide clarification of university expectations on project during pricing phase Review Construction Contracts for completeness Coordinate shop drawings and equipment review Review project progress to ensure schedule compliance Ensure quality control and contract conformance in construction Review and evaluate construction changes to scope and budget during the construction phase Review the pay requests Review job for final completion and acceptance Assist with the coordination of furniture and equipment for conformance with the chosen color palette and compatibility with services identified on Construction Documents Develop and implement signage package
Close Out Projects Close out project books Receive and review of as-built drawings Receive equipment service and maintenance manuals and project warranties Coordinate operations start-up and acceptance
Commissioning and Quality Assurance Request and procure proposals and conduct interviews for commissioning of building systems and sustainability. Manage the commissioning activities within the project Maintain standards related to commissioning and quality assurance requirements Apply all "lessons learned" from commissioning to future projects
Profile of an Ideal Candidate Bachelor's degree from an accredited institution is required with a degree in Architect, Engineering or Construction Management strongly preferred. Registered Professional Architect or Engineer is strongly preferred.
At least 5 years of relevant experience is required. Experience in a higher education institutional setting is preferred. Proven background in project management is required. Ability to provide solutions in a high-volume environment and ability to remain calm and objective throughout stressful and difficult situations is required. Experience with BIM, LEED, WELL and Living Buildings; knowledge of facilities, design and construction industry is preferred.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is atop-15 private research university offering a full range of undergraduate,graduate and professional degrees. Vanderbilt is situated on a 330-acre campusnear the thriving city center, serving more than 12,000 students and employingalmost 7,000 faculty and staff. Theuniversity's students, staff, and faculty frequently cite Nashville and thesurrounding area as one of the many perks of being a part of the Vanderbiltcommunity. VanderbiltUniversity is a place where your expertise will be valued, your knowledgeexpanded, and your abilities challenged. It is a place where your diversity issought and celebrated. Vanderbilt was recently named as oneof "America's Best Large Employers" and the top employer in Tennessee and theNashville metropolitan area in 2019 (Forbes).
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefitspackage including health, dental, vision, life, accidental death &dismemberment, disability insurance, paid time off, and a 403(b) retirementplan with employer match. Vanderbilt offers tuition assistance to employees,spouses, and dependent children.
Commitment to Equity,Diversity and Inclusion
Vanderbilt University iscommitted to achieving the goal of a diverse and inclusive academic communityof faculty, staff, and students. We seekindividuals who are committed to this goal and our campus values.
Internal Number: 1901170
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.