Job Code: 4442 Job Grade: H Stanford's Beckman Center for Molecular and Genetic Medicine is seeking an Accounts Manager to provide financial management support for the Beckman Service Centers. The position reports to the Associate Director and will act as a financial business partner to support four large service centers that provide Stanford researchers and external customers with access to advanced technologies and laboratory services on a fee-for-service basis. The position will provide complex accounting and billing oversight with minimal supervision. The ideal candidate will have significant account/billing/collections experience, familiarity with online ordering/billing databases and excellent problem solving/analytical skills.
Analyze financial reports to determine the overall budget status of Beckman programs and service centers. Extract complex transaction information from the service center databases and run revenue and expense reports in order to provide detailed information for budgeting, rate setting, and other management decisions related to service center operations.
Provide billing/accounting/purchasing services for four large service centers. Capture, track, and report revenue and expenses. Oversee, reconcile, and resolve problems relative to complicated accounts.
Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
Establish best accounting practices related to the service centers. Analyze the processing of transactions from initial order request to order completion, preparation of billing files, journal entries, invoicing, collections and deposits, in order to ensure audit integrity. Develop and maintain desktop procedures and process documentation for area of responsibility.
Prepare detailed monthly financial reports for the service center directors that includes a breakout of revenues by service and both salary and non-salary expenses. Prepare management information reports.
Act as point person for all internal and external audits of the service centers. Respond to requests for data, analyses, and/or reports. Review audit recommendations and/or new regulations and implement any changes/improvements in accounting/billing practices.
Take the lead in advocating for and instituting changes that will increase the efficiency of the service center's billing and accounting systems. Act as the service center point person for the University's iLabs system and work closely with the University's iLab team to rollout and install new functions.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
Act as a resource to the four service center directors for resolving database problems, accounting/billing difficulties, or purchasing problems. Provide assistance to other departments as needed.
Establish procedures and provide training and oversight to service center staff for the preparation and submission of billing files. Coach, train, and review the work of temporary staff given accounting/billing assignments. Contribute primarily through applying individual expertise.
* - Other duties may also be assigned.
In depth experience with Stanford financial systems
Knowledge of iLab system
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
Understanding of and ability to apply accounting skills and concepts.
Knowledge of Generally Accepted Accounting Principles.
Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
Demonstrated project management skills and ability to contribute as part of a project team.
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.