This position is double posted as a Librarian 1/2 Two year fixed-term
Job Code: 1781
Job Grade: G
A cover letter and resume are required for full consideration.
The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Project Archivist for the Hoover Institution Library & Archives. The position is a full-time non-career track position for a two year fixed-term.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges. With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
The Project Archivist is responsible for working independently and as an expert or supervisor on a project team to appraise, organize, arrange, describe, and provide access to archival collections in a variety of languages.
The position will coordinate descriptive metadata and physical preparations for moving Library & Archives material for transfer to an offsite location and develop machine readable inventory control procedures for the materials to facilitate retrieval for on campus use due to upcoming building renovations. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.
The Project Archivist will focus on work with archival materials including manuscripts, organizational records, sound recordings, video recordings, and film as a part of the project team of librarians, archivists, and library assistants to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for transfer to an offsite facility.
Coordinate the arrangement, appraisal, and description of large, complex, multi-lingual archival collections according to professional standards and current archival procedures.
Review, select, and establish priorities for the creation of discovery metadata for archival materials.
Independently analyze problems and recommend solutions, displaying a high degree of initiative, originality, and judgment in applying archival principles and procedures to complex and unique collections.
Conduct preservation and conservation assessments to determine appropriate needs to inform archival storage decisions.
Collaborate with team members to evaluate, select, and apply metadata schemas and techniques, standards, data elements, and thesauri to provide description and access to collections.
Will act as project manager or consultant for the creation and management of descriptive and other metadata for selected projects in Hoover Library and Archives, and in collaboration with multi-area teams.
Participate in the development of a uniform description environment across Hoover Library and Archives.
Collect and maintain statistics, reports, and other metrics to improve processing, preservation, and reference functions.
Participate in relevant professional activities.
Work across teams with the Hoover Library and Archives curators.
Will supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
* Other duties may also be assigned. MINIMUM REQUIREMENTS:
Education & Experience:
Advanced degree in Library Science from an ALA-accredited program with an archival concentration, archival management certificate, or related subject specialty. Demonstrated understanding of academic libraries preferred. One to two years of experience with arranging and describing archival materials preferred. To be considered at the Librarian 2 level you will need two years or more of relevant experience.
Knowledge, Skills, and Abilities:
Demonstrated experience in applying current archival descriptive practices and principles including DACS, EAD, Dublin Core, and MODS and relevant thesauri or ontologies, as required by special projects.
Ability to rapidly learn and implement new descriptive procedures and principles adopted by the Hoover Library and Archives.
Ability to learn, analyze, and utilize existing and emerging metadata standards, such as defined in RDA, MARC Bibliographic, Holdings, and Authorities formats, the Library of Congress classification system and subject headings.
Ability to provide mapping between different metadata standards in a dynamic environment.
Familiarity with EAD, XML and other machine actionable metadata languages, principles of linked data, and ability to work with controlled vocabularies and ontologies preferred.
Ability to manage metadata projects.
Evidence of effective oral and written communication skills in English.
Demonstrated ability to work with a variety of materials (e.g. audio and video recordings, film, photographs, maps, etc.) and languages.
Working knowledge of at least one non-English language; additional languages preferred.
Demonstrated ability to work independently, as a team member, and across departmental boundaries in a fast-paced environment.
Excellent analytical and problem solving skills combined with attention to detail for complex, detail-oriented work.
Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows.
High level of proficiency using PC-based applications (Windows, word processing, spreadsheets) and other computer applications (email, Internet, Integrated Library Systems); high level computer competency kept up to date through continuous learning.
Experience in the Stanford environment and with the Stanford integrated library system, Symphony, a plus.
Effective at meeting deadlines, adjusting priorities and working on multiple projects simultaneously.
Strong project management skills with the ability to use considerable judgment and initiative.
Certifications and Licenses:
Constantly sit, perform desk-based computer tasks.
Work with books and in places that may be dusty.
Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: Hoover Institution, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.