A cover letter and resume are required for full consideration.
The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Archival Specialist for the Hoover Institution Library & Archives. The position is a full-time position for a two year fixed-term.
About Stanford University's Hoover Institution: The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economyboth domestic and foreignas well as international affairs.
Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.
With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.
The Archival Specialist performs a variety of complex duties within one or more functional areas of a library. Applies specialized knowledge and/or subject expertise under minimal supervision, exercising a high degree of initiative. May supervise employees and manage a small unit or after hours operations by overseeing daily operations and updating and maintaining facilities and equipment.
The position will assist with descriptive metadata and physical preparations for moving Library & Archives material for transfer to an offsite location and develop machine readable inventory control procedures for the materials to facilitate retrieval for on campus use due to upcoming building renovations. The materials involved are rare and unique formats including manuscript collections, organizational records, audio and video formats, and newspapers.
The Archival Specialist will focus on work with serials and newspapers as a part of the project team of librarians, archivists, and library assistants to survey, rehouse, catalog, label, barcode, and coordinate preservation and conservation treatments as needed for transfer to an offsite facility.
Correct complex errors in various types of records that enhance discoverability of library resources in our online catalog (e.g. bibliographic records, call number records, item records, holdings records).
Determine subject content of books in different languages and assign Library of Congress call number and subject keywords.
Create abbreviated level bibliographic records according to local policies and guidelines, including deriving a record from copy.
Perform enhanced copy cataloging (e.g. adding a call number to resources that lack classification).
Review, add, and modify metadata for digital collections by examining the digital objects and applying guidelines specific to the collection.
ADDITIONAL CORE DUTIES*:
Compile detailed finding aids to archival collections.
Draft reports for supervisor.
Participate in the development of a uniform description environment across Hoover Library and Archives.
Will supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
*Other duties may also be assigned. MINIMUM REQUIREMENTS:
Education & Experience: Two-year college degree plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience. One to two years of experience in description of archival or rare materials strongly preferred.
Knowledge, Skills, and Abilities:
Demonstrated computer literacy with word processing, spreadsheets and communication software such as email.
Record of excellent attendance.
Experience using or ability to learn one or more library automated systems, proficiency in using SirsiDynix's Symphony preferred.
Excellent analytic and problem solving skills.
Ability to work effectively in a dynamic, production-oriented environment and the ability to adapt quickly and work under pressure to meet deadlines and production goals.
Demonstrated ability to maintain consistent accuracy and attention to detail while maintaining a very high level of productivity.
Good keyboarding skills and physical tolerance for at least six hours per day of keying
Ability to communicate effectively in English, both orally and in writing.
Ability to work independently and as a team member, under pressure, in a highly demanding environment.
Proficiency in reading at least one other Western European language besides English.
Demonstrated ability to process materials in a wide variety of foreign languages and subjects.
Ability to determine basic subject matter of materials and inputs appropriate subject keywords in English.
Thorough knowledge of catalog records and MARC21 formats, with the ability to effectively search bibliographic utilities (e.g. OCLC).
Ability to work with a variety of non-MARC metadata formats.
Ability to work with a variety of digitized physical formats (e.g., images, maps) and languages.
Ability to follow and apply the content rules for creating metadata records as specified for individual projects.
Ability to locate class numbers corresponding to the main subject using LC's Classification Web database and, as necessary, bibliographic databases.
Ability to complete call numbers by assigning appropriate cutter numbers, based on instructions in classification schedules and using LC cutter tables, as well as pre-established cutter numbers, and shelflists against the SUL union catalog.
Perform copy cataloging as needed.
Performs 'level-3' (abbreviated-level) cataloging conforming to current local and national standards.
Demonstrated library experience working with serial publications.
Demonstrated experience creating and editing metadata for serial print archives.
STRONGLY PREFERRED QUALIFICATIONS:
Experience with complex information systems (e.g., Archivist's Toolkit) or ability to learn them.
Experience supervising casual workers or lower level staff.
Ability to rapidly learn and implement new cataloging procedures and principles adopted by the Hoover Library and Archives.
Ability to learn, analyze, and utilize existing and emerging metadata standards, such as Dublin Core, EAD and MODS and relevant thesauri or ontologies, as required by special projects.
Familiarity with RDF, XML, and other machine actionable metadata languages, principles of linked data, and ability to work with controlled vocabularies and ontologies preferred.
Flexibility to be organized, productive and effective in a dynamic environment, involved with a variety of simultaneous projects and workflows.
Strong project management skills with the ability to use considerable judgment and initiative.
Certifications and Licenses:
Constantly sit, perform desk-based computer tasks.
Work with books and in places that may be dusty.
Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds. Ability to lift 40 pound boxes or bundles.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients as well as with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
The Hoover Institution at Stanford University is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Location: Hoover Institution, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.