Job Code: 4122 Job Grade: J Note: Not all unique aspects of the job are covered by this job description JOB PURPOSE: Lead and administer Executive Education operations and technology functions under minimal supervision. Reporting to the Managing Director, Finance & Technology, the Associate Director is responsible for managing technical projects, implementing process improvements and maintaining data hygiene. He/she is also responsible for hiring and training direct staff to serve as operational support partners to the department and contribute to the goal of delighting participants, clients, staff, and faculty. CORE DUTIES*:
Lead the planning and operations for functions or programs that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
Evaluate programs, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
Represent the program or function within the department, unit or school. Represents the program or function at the university level and/or to external constituencies.
Manage and contribute e to the development of outreach strategy that may include relationship development, communications and compliance.
May development and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
Assess training needs and may develop associated training.
May direct and/or supervise staff.
Perform analysis for vendor selection; perform vendor outreach; compile data and generate ad hoc reports and metrics related to any project phase.
Identify strong user leaders who will provide consistent, open and honest feedback and create advocates from the user community with a goal to integrating the user group into our solution management processes.
* - Other duties may also be assigned MINIMUM REQUIREMENTS:Education & Experience: Bachelor's degree and five years of relevant experience, or combination of education and relevant experience. Knowledge, Skills and Abilities:
Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness
Demonstrated ability to develop and meet budget goals
Demonstrated solid planning and organizational skills
Demonstrated experience working independently and as part of a team preferred
Excellent interpersonal, written and oral communication skills, including the ability to bridge functional and technical resources by productively engaging and influencing cross-functional teams
Strong relevant subject matter knowledge
Ability to direct the work of others, for jobs requiring supervision
Minimum of 2 years of experience in managing direct reports and 5 years of experience in project, program and/or operations management preferred
Strong understanding of the software development life cycle desirable
Knowledge and experience in database, reporting and visualization tools such as SQLServer, Salesforce, Oracle, and Tableau as well as Microsoft Office and Google tools and Jira, smartsheet, and/or project management tools and methodologies desirable
Certificates and Licenses Required: None PHYSICAL REQUIREMENTS*:
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.WORKING CONDITIONS:
May work extended hours or weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: Graduate School of Business, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.