The Senior Associate Registrar for Student Information Services and Reporting is responsible for the maintenance and enhancement of all student information systems? processes and business workflows.Responsibilities:The Senior Associate Registrar provides technical and analytical support to the Registrar's Office with a particular emphasis on data integrity, reporting, best practices, process streamlining, training, and documentation, and ensures that all student information systems are properly maintained and disseminated in compliance with related university, state, federal regulations and policies, and accrediting standards. Responsible for the implementation, integration, and maintenance and testing of new and current technologies. Work to streamline, improve and document all new and current SIS processes and procedures, including Ellucian?s Colleague application, Hyland?s OnBase document imaging system, AdAstra?s scheduling system and in-house reporting applications. Ensure all student enrollment data is properly prepared and disseminated to the National Student Clearinghouse (NSC), NSLDS (DOE) and Veterans Administration (VA). Manage Academic Standing module and support the Administrative Dean/ University Registrar with all training and communications associated with end of term processing. Oversee online services for faculty and students, specifically using Ellucian?s WebAdvisor. Responsible for system maintenance and the building of registry eligible users for site access. Maintain registration parameters; create registration user groups; create rules for student online Web registration eligibility, and troubleshoot online WEB registration access problems. Responsible for integrating and improving functionality and reporting capabilities between AdAstra scheduling software and Colleague?s SIS environment. Responsible for testing, troubleshooting and problem-solving system difficulties and/or opportunities. Responsible for working with ITS to develop testing plans for system upgrades and the implementation of system software. Monitor the progression of these projects. Responsible for all ad hoc report requests from the Office of the Registrar. Design regularly scheduled reports to communicate data changes effectively with Student Financial Services and Admissions. Produce custom data reports as determined by the Administrative Dean / University Registrar and work with departments/deans to remedy problems with reporting and correction of other data inconsistencies identified during in-house reporting. Work with Information Technology Services (ITS), the Office of Institutional Research and Assessment (OIRA) and the Admissions Office to ensure the the data integrity of the SIS system; perform problem analysis and work with these departments in the editing, analysis and reporting of student data cleanup and as appropriate, the development of checks/balances (exception reports/scheduled jobs) with the escalated assistance of ITS. Provide and assist in the training, testing and documentation of new business process solutions and enhancements for new and current Registrar?s Office staff. Develop eforms and online workflows using Hyland?s OnBase imaging system to streamline administrative processes within the MCPHS community. Supervise Associate Registrar for Registration and Scheduling and ensure all room scheduling needs are met. Work with the Administrative Dean / University Registrar and Managing Registrar leadership team to develop department objectives, goals, setting priorities, and short-and-long range planning to guide efficient and effective operations. Represent the University Registrar?s Office on official University committees as required. Perform other work as directed by the Administrative Dean / University Registrar. Position requires regular travel to all University campuses (Boston, Manchester and Worcester). Additional responsibilities may be assigned by the Administrative Dean / University Registrar.Qualifications:Required: Bachelor?s Degree, preferably in Business Administration/Information Systems or the equivalent combination of education and experience 2+ years of administrative experience in higher education setting; preferably in a registrar, financial aid or admissions office Familiarity with Colleague SIS Excellent verbal and written communication and interpersonal skills Valid driver?s license Knowledge of Student Information System module and/or ERP systems and the ability to understand the configuration, regular use, and data elements within the SIS. Ability to communicate technology concepts effectively with technically proficient and non-technically proficient individuals Ability to translate between business, data, and technical resources Ability to manage priorities to ensure critical deadlines are met and future needs are assessed Ability to compose clear documentation Ability to understand and analyze data and to recognize anomaliesDesired: Experience with Databases and proficient with MS Excel Experience using Ellucian Colleague, Hyland OnBase Document Imaging, AdAstra Scheduling and/or Datatel Web Registration system within an SQL environment Experience creating department goals to meet the strategic plan of the department Project management certification Experience developing and implementing training programs for personnelMCPHS offers a competitive salary and excellent benefits that includes a substantial contribution toward the cost of medical and dental insurance, generous time off benefits, and a significant pension plan contribution. To learn more about our total rewards, please visit MCPHS Total Rewards.ApplyTo apply, please visit www.mcphs.edu/careers. Attach a cover letter and a resume. No phone calls, please. Principals only. No relocation available. Finalist candidate(s) for this position will be subject to a pre-employment background check as a condition of employment. MCPHS University is an equal opportunity employer. Applicants who would enrich the University?s diversity are encouraged to apply.About UsMCPHS University, an innovator in health and professional education, is setting the pace in the health science fields. MCPHS has more than 7000 students across campuses in Boston?s Longwood Medical Area, downtown Worcester, MA and downtown Manchester, NH. Here, we are preparing future generations of global leaders and promoting systems to improve the health of the public. In the midst of implementing an ambitious strategic plan that will bring us to our 200th anniversary in 2023, MCPHS offers meaningful work that benefits society overall, provides competitive salaries and comprehensive benefits, and fosters a sense of connectedness and collaboration among our employees. We are a fast-moving, data-driven educational institution with a strong entrepreneurial mindset. Come join us and be a part of a diverse community that is at the forefront of advancing the healthcare landscape! To learn more about working at MCPHS University, please visit Careers at MCPHS.
Internal Number: 7592
The five educational institutions that make up Colleges of the Fenway view diversity as a key component in the growth of our students' educational experience as well as our ongoing journey as professionals charged with maintaining the world class status of our institutions. By drawing from a wide cultural palette, we ensure that we have access to the full range of talent available. Through our respect for the vast array of backgrounds we create an environment that will help that talent grow. It is within an environment of respect that we are able to build and work toward our goals. Our goal is to create an atmosphere that values mutual respect. All Colleges of the Fenway members have policies and practices designed to safeguard our healthy environment as well as provide the support and access needed to do so. The Colleges of the Fenway are located in the heart of Boston?s academic, scientific and cultural communities and is within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and world renowned medical institutions. Jobs at Emmanuel College: http://emmanuel.edu/About_Emmanuel/Employment.htmlJobs at Massachusetts College of Art and Desig...n: http://www.massart.edu/About_MassArt/Careers.htmlJobs at Massachusetts College of Pharmacy and Health Sciences: http://www.mcphs.edu/about-mcphs/careers-at-mcphsJobs at Simmons College: http://simmons.edu/overview/about/jobs/Jobs at Wentworth Institute of Technology: https://jobs.wit.edu/