General Contractor seeking a Project Accountant/Certified Payroll Specialist to join our team. Successful candidate must have at least 1 year of experience working in a construction/general contractor office in accounting/finance/payroll. Must be very organized & detail oriented, paying close attention to accuracy with the ability to multi-task. This position works closely with the Assistant Controller and will assist/support when needed for misc. projects. Must have good communication skills, a positive attitude, and the ability to interact with subcontractors & vendors in a professional manner. This person must be a strong team player yet able to work independently and be willing to take the initiative to get projects done in a timely manner.
Core Competencies include but not limited to:
Collect certified payroll reports from subcontractors on Public (prevailing wage) jobs through LCP Tracker. Review documentations for accuracy and compliance.
Enforce receipt of Certified Payroll Reports at receipt of subcontractor's monthly billings.
Enforce receipt of Certified Payroll Documentation such as DAS140, DAS142, CAC2 or Union Status Reports, and other related documentation.
Create Contract Billings based on the schedule of values provided by the project manager. Analyze schedule of values to ensure accuracy, confirm subcontractor contract amounts, and interact with project manager to clear any inconsistencies.
Collect & distribute subcontractor invoices to the Project Manager for billing on a monthly basis (billing draft).
Track & follow up with Project Managers for billing approvals
Prepare progress billings based on percentage of completion as determined by the Project Manager. Review the billing to ensure accurate entry prior to posting. Submit progress and/or final billing to Customers.
Track billings and receipt of payments from Customer. Upon receipt of payment, prepare invoices from subcontractors and schedule payments to be submitted to Assistant Controller for preparation of checks.
Send out Subcontract Billing Approvals (marked up approved percentages as per the approved billing).
Request & track lien releases on required projects and maintain log in a time efficient manner.
Enforce receipt of lien releases (Conditional and Unconditional) to be submitted with owner billings.
Ensure Subcontractor's Certified Payroll reports are current at submission of billing.
Processing accounts payables/obtaining proper approval for invoices as required.
Ensuring invoices are paid in a timely manner.
Coding of invoices, preparing and processing check runs.
Vendor contact to follow up on invoice balance, filing, maintaining A/P files.
Understanding of Lien Releases - accurately & efficiently input preliminary liens into the accounting program.
Enter change order costs.
Reconcile subcontractor's progress/final invoices to ensure billing accuracy (based on percentage of completion).
Determine the paperwork required in order to process payment to subcontractor. Ensure proper lien releases are obtained from subcontractor and any suppliers who prelim. Ensure subcontractor complies with all contractual obligations such as receipt of certified payroll reports on prevailing wage jobs; confirm receipt of required insurance certificates, contractor's license, business license, etc. Obtain approval from the project manager before releasing any checks to the subcontractor.
Contract Enforcement includes but not limited to:
Tracking, filing, and monitoring of signed contracts.
Request/Receive/Review insurance certificates for contract compliance (tracking subcontractor’s expiration dates of General Liability, Worker's Comp and Auto Insurance certificates),
Contractor's Licenses and tracking expiration dates,
City Business Licenses
Correspondence and filing said documents electronically.
Misc. Duties may include:
Support jobsite set up including jobsite posters/trailers/dumpsters, etc.
Tracking invoices and payments to vendors
Provide basic IT support (report to the IT Manager when necessary)
Coordinate with field superintendents to ensure scheduled subcontractors have all required documents submitted before working on the site.
Office Etiquette/Strengths and Organization/Follow Through:
Must be self-motivated, a self-starter and have a positive attitude.
Possess excellent, friendly, and professional communication skills through email and phone etiquette as we consider our business relations with our Customers/Subcontractors/Vendors to be of the utmost most importance.
Ability to focus and follow through to completion of projects.
Possess the ability to set priorities & plan.
Flexible with a strong ability to multi-task and stay on track to meet deadlines.
Must be punctual and have good attendance habits.
*Strong Microsoft Office Skills (Excel/Word/Outlook, etc.).
*Accubuild desired but not mandatory
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