1. Serves as principal contact for and source of information about, the Departments, degrees, activities, deadlines, policies and procedures. 2. Provides logistical and clerical support to Department Chairs, faculty, students, visitors, and guests. Creates and distributes Departmental schedules, documents, and reports. Processes and supports faculty appointments. 3. Oversees and monitors Department budgets. Participates in budget preparation and quarterly monitoring. Processes financial paperwork. Coordinates with faculty use of student work-study hours; authorizes work-study timecards. 4. Provides organizational and logistical support for Departmental admissions process. Serves as liaison to the Registrar/Admissions Office. Trains students assigned to support Department specific admissions activities. 5. Organizes, coordinates, and implements Department specific events. 6. Oversees and maintains Department databases and mailing lists. 7. Oversees and maintains Department collections and bequests. 8. Other duties as assigned by Chairs of Departments.
Preferred Education: Project management skills.
Preferred Education, Experience and Skills: Project management skills.
Required Skill/ability 5: Superior communication, both verbal and written, and customer skills with the proven ability to interact with all levels of faculty and staff. Working knowledge of Yale policies, faculty affairs process, provider credentialing. Demonstrated ability with Workday. Ability to have a flexible OT schedule as early morning and evening hours are often necessary on short notice.
Posting Position Title: Senior Administrative Assistant, Academic Dept
Required Skill/ability 3: Proven advanced computer skills with proficiency in Word, Excel, Outlook calendaring and PowerPoint. Proven ability to compose communications, review outgoing work for accuracy and completeness.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant
Required Skill/ability 1: Proven proficiency in an administrative support.
Required Skill/ability 4: Proven high level of accuracy and attention to detail; ability to manage multiple projects and effectively meet deadlines.
Required Skill/ability 2: Demonstrated ability to coordinate meetings and complex travel arrangements.
Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 55707BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.