POSITION DESCRIPTION Reporting to the Director of Facilities, the Operations Manager will be responsible for assisting in the managing of the day-to-day operations of the facilities’ department, including managing maintenance staff as well as the office manager, processing job orders, scheduling staffing needs and ancillary support services, and technical set-ups. This position requires a “hands-on” approach running the daily operations.
Specific duties include, but are not limited to:
•Manage maintenance staff and the office manager
•Responsible for the day-to-day office administrative work including staff schedules, timekeeping, payroll processing, hiring, supervising and monitoring of staff performance
•Schedule maintenance staff to accomplish all work-orders in a timely, organized manner
•Technical set up for all conferences, board meetings, promotional points in front of house
•Scheduling labor contractors and assign to shift/job leader
•Overseeing facilities inventory such as furniture, equipment, etc. This includes coordinating the physical set-up of equipment based on building-wide work orders.
•Preparing project specific budgets for the maintenance department as they relate to specific programming needs
•Assist in Drill Hall operations, including preparing the building for all artistic openings in conjunction with the Armory’s production team
•Assist with managing peripheral contracts: copy machines, breakroom equipment, cleaning equipment, a/c units
•Work closely with Director of Facilities on developing policies and procedures, assisting in operations planning and cost estimates, and overseeing staff for all projects.
•Work with the Director of Facilities and Managing Director to propose efficiencies in staff and consultant time management
Bachelor’s degree, preferably in a technical field
7+ years of operations management experience, preferably in a demanding real estate environment or arts organization.
Must have experience managing multiple complex projects involving staff and vendors
Strong leadership skills with a demonstrated ability to thrive in environments with multiple stakeholders, frequent change and diverse objectives
Experience recruiting, managing, and developing a strong team of staff, program/project managers and administrative professionals
Excellent communication, analytical and interpersonal skills
Conversational Spanish a plus
Ability to handle a variety of constituencies, manage multiple tasks simultaneously and thrive in a complex, fast-paced environment with multiple priorities
Part American palace, part industrial shed, Park Avenue Armory supports unconventional works in the performing and visual arts that need non-traditional spaces for their full realization. Since its first production in 2007, a 9,216-square-foot action painting by Aaron Young created by 10 choreographed motorcyclists, the Armory has organized and presented innovative and immersive programs—from site-specific art installations, to opera, theater, and dance performances. With its period rooms by Louis Comfort Tiffany, Stanford White, and Herter Brothers and its soaring 55,000 sq. ft. Drill Hall, the Armory breaks the mold of traditional presentation, enabling artists to create, students to explore, and wide audiences to experience epic and unexpected work that cannot be done elsewhere in New York.
In 2010, the Armory launched its arts education program with the goal of using the Armory’s unique assets – a magical ruined palace setting and an out-of-the-box, immersive visual and performing arts program – to give under-served public school students the tools to think creatively and confidently, while developing a sense of pride in their relationship to this magnificent historic buil...ding. Over the years, arts education has grown in prominence in the institution and now shares equal standing with the Armory’s artistic programming.
The Armory’s emergence as an unparalleled cultural center is accompanied by a simultaneous physical transformation; led by Pritzker Prize-winning firm Herzog & de Meuron, the design for a multi-year renovation will bring an extraordinary venue into the 21st century while carefully preserving the legacy of a national landmark. The Armory has spent $155 Million on capital projects in the past ten years including the restoration of four period interiors and renewed infrastructure to support arts presentation in the Drill Hall. Of that $155 million, about $112 million was spent on upgraded infrastructure, façade work and life safety systems.
With an FY17 operating budget of $20M and contributed income of more than $7M, the Armory has experienced explosive growth since its founding in 2007. That growth is expected to continue at a rate of approximately 10% per year in the near-term so that the Armory can continue to expand its programming and educational offerings and develop its staff infrastructure.