A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, include your salary requirements, and outline skills and experience that directly relate to this position.
ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.
Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, MBA, Part-time MBA (Evening, Weekend, and Online formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.
Job Summary The Ross Sponsored Research Office seeks a highly responsible, self-motivated, detail oriented Contract and Grant Specialist who has at least one or more years of experience in research administration to join our administrative team. This position will coordinate both the pre-award and post-award research and financial tasks associated with grant and contract administration. Ross has a varied research and sponsored activity portfolio, including many industry agreements for student projects. This position reports to the Research Program Manager in the Sponsored Research Office.
Duties and Responsibilities Contributes to our positive and inclusive work community by building trusting partnerships across the school, continually learning, creating impactful experiences, and working with a sense of ownership for outcomes. Approaches this work with a commitment to diversity, equity, and inclusion in mind; treating others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
Research Administration Pre-Award
Collaboratively coordinating the processing of industry Student Project Agreements for the various academic areas and Centers & Institutes
Work with various faculty at the school to submit proposals of varying complexity to a large range of funders. This includes NIH, NSF, Foundations, and Industry
Provide clear and consistent pre-award customer service including document preparation and review, budget formation, deadline guidance, and sponsor requirements.
Guide project teams on Unfunded Agreements and process those for the school.
Assist a diverse group of faculty with identification of potential funding mechanisms
Research Administration Post-Award
Communicate the importance and need for good stewardship of funds, regardless of the source and provide feedback regarding oversight of all budgets, revenues, expenses, equipment purchases, etc.
Approve expenditures within prescribed limits according to Uniform Guidance, University, and sponsor guidelines and resolve issues.
Regular communication with other financial and/or grants and contract staff members to ensure smooth transitions of projects when needed, coverage/support for researchers at all times and training/instruction to continually improve the quality of service provided by the department overall.
Completion of accounting protocol and procedures, including processing Budget Change Requests, Post Award Change Requests, etc.
Regular monitoring of awarded grants/contracts to ensure expenses are being paid according to contract terms and budget limitations.
Participate in staff development training sessions, faculty/staff meetings, and other venues for learning and sharing information; facilitate training sessions (e.g., new hires, new processes) as needed.
Actively participate as part of a diverse and collaborative department
Provide support and guidance for HSIP requests and reconciliation
Other projects as assigned
A Bachelor’s degree and 2-3 years of relevant research administrative or financial experience, or equivalent combination of education and experience.
Ability to work independently and to exercise initiative.
Team-oriented, flexible and customer-service oriented manner.
Excellent communication skills, including discretion and diplomacy.
Ability to work effectively in a dynamic environment with multiple and sometimes conflicting priorities.
Proficiency in MS Office applications (Word, Excel, PowerPoint). Exceptional experience in Excel is required.
Knowledge of restricted fund accounting principles, procedures, and standards.
Excellent analytical, problem-solving and decision-making skills.
Knowledge of federal, state and/or community funding sources and submissions mechanisms.
Knowledge of grant funding policies and procedures and applicable local, state, federal and University regulations.
Proven track record with successful budget and grant management
Demonstrated project management and organizational skills; strong attention to detail.
Ability to generate, analyze and clearly present organized and accurate data to any level within the organization (both in written and verbal form).
Proficiency with M-Pathways and Business Objects strongly preferred.
Working knowledge of applicable University policies, procedures and automated systems
Skills testing may be required.
Physical Demands/Work Environment
The person in this position routinely presents information at events
The person in this position occasionally moves through the facility to attend meetings/events and access files or information
May require work during early mornings, nights, and/or weekends
May require on-call hours
Shift/Hours/Days: 8 a.m. to 5 p.m., Monday - Friday
Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
Job openings are posted for a minimum of seven days. The job may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 174158
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.