Under general direction of the Senior Vice President for University Advancement and Senior Director of University Advancement Strategic Initiatives, this position will manage daily and long-term administrative activities and projects. The Administrative Specialist will provide high-level principal administrative and project management support and analysis for diverse and fast-paced deliverables. Assist and perform complex, confidential, and diversified management of internal and external communication, processes, and projects. Review, prioritize, and resolve incoming requests and correspondence on behalf of the Senior Vice President. Responsible for heavy calendar management, arrangement of travel, coordination for high profile guests and events. Monitor and reconcile budgets and financial transactions.
Typically a Bachelor's Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Minimum six years advanced administrative support experience in progressively responsible positions. Demonstrated experience should include – management of highly sensitive information; management of multiple conflicting priorities; and facilitation of communication between numerous parties.
Demonstrated knowledge in the areas of: Modern office practices and procedures, telephone and computer techniques, filing systems, and knowledge of university policy and procedure
Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
Highly developed organizational and leadership skills.
Demonstrated computer competency and preferably knowledgeable of Microsoft Office professional systems.
Project management skills involving complex variables and project deadlines.
Founded in 1911, LMU is a premier Catholic university rooted in the Jesuit and Marymount traditions. Our enrollment includes 5,962 undergraduate, 2,129 graduate and 1,278 law school students. Our 142-acre bluff-top campus is located in West Los Angeles and is among the nation's most beautiful and green campuses.