Hiring Unit: College of Social Sciences, Dean's Office
Closing Date: July 8, 2019
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary - Not to Exceed: June 30, 2020
Other Conditions: To begin approximately August 2019, subject to position clearance and availability of funds. Annually renewable, subject to performance, funding, and program need, with possible conversion to permanent position.
Duties and Responsibilities:
Provides project management for the College of Social Sciences' (CSS) international programs designed to promote multicultural education and global citizenship for a dynamic knowledge-based economy.
Responsible for developing and administering short-term programs and other joint efforts including conferences, workshops, semester-abroad programs, and tours both in-state & out of state with institutional partners, and executing these efforts when agreed upon.
Negotiates academic exchange agreements, contracts, and grants, and monitors and stewards international institutional relationships and commitments with collaborating universities, public, and private institutions.
Promotes, develops, and implements dynamic academic experiences for students through international learning activities including study abroad, global student research, and international internships/fellowships.
Leads the development and implementation of a robust international student engagement and support system for all international students at the college.
Provides coordination for current or prospective collaborations with external entities including Fulbright Canada, Northeast Asia Economic Forum, and East West Center.
Works closely with the Dean's Initiatives Team (DIT) including leaders of Manoa Academy, Native Hawaiian Initiative, and ACCESS to leverage synergies and provide cross-coverage of college activities.
Supports students and faculty on matters of international interest, coordinating extra-curricular activities.
Serves as the lead POC of an on-call for crisis response team involving matters concerning international students and Global College Initiatives (GCI) programs.
Develops orientation materials and conducts orientation program and campus tour for incoming and outgoing students relating to international programs.
Works with campus units including Outreach College, Office of Admissions, Conference Center, Manoa International Exchange, Office of International Student Services, Study Abroad, and Graduate Division on behalf of the college.
Coordinates meetings and campus visits for international officials and visitors and provides background information to CSS team.
Meets with foreign officials and visitors and assists with hosting as needed.
Responsible for preparing, reviewing, coordinating, evaluating, and promotional support for proposed and current international agreements. Assures that all program activities adhere to federal, state, accreditation, university, and college guidelines, procedures, and laws, and seeks appropriate approval and coordination. Assists in developing new procedures and polices when required.
Prepares, updates, and maintains records and reports related to international agreements, conferences, and programs.
Develops and prepares informational materials and presentations for students and faculty on international exchange and scholarship opportunities.
Attends faculty and student orientations and other events on various campuses to provide and gather information on international and scholarships opportunities.
Responds to requests for information about CSS's international programs and activities.
Creates brochures and informational materials about programs and services at the CSS.
Collects information and prepares briefings, reports, and PowerPoint presentations.
Assists in developing and implementing UHM/CSS policies and procedures.
Collects, evaluates, and maintains information regarding, and maintains communication with, foreign institutions and their programs.
Creates, reviews, and processes expenditure requests and monitors funding levels for special projects and initiatives.
Provides support using financial and other systems such as RCUH, Kuali, and Student Employment.
Works outside of the normal working hours, including evening, weekends, and holidays, as needed and directed.
Supervises GCI program staff, student and/or graduate assistants, and volunteers ensuring appropriate training, oversight, and professional development.
Reports to the Dean and works with the college's Senior Advisor on the Global College Initiative, and other faculty.
Represents the college on the Manoa International Education Committee.
Other duties as assigned.
Possession of a baccalaureate degree in business, arts and sciences, education, or related field, and 3 year(s) of progressively responsible professional experience with responsibilities for student services, international, business, or related administrative support; or equivalent education/training or experience.
Considerable working knowledge of principles, practices, and techniques in the areas of student services, international, business, or related administrative support as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with student services, international, business, or related administrative support.
Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
Working knowledge of project management.
Working knowledge of budgeting and procurement.
Working knowledge of academic marketing.
Ability to develop and maintain various databases for projects or programs.
Ability to exercise judgment, tact, and discretion in applying and explaining policies and procedures.
Ability to communicate effectively, both verbally and in writing, with the general public, faculty, university, state, and federal officials.
Ability to follow verbal and written instructions.
Demonstrated ability in cross-cultural skills and strong interest in international education.
Must demonstrate excellent verbal and written communication skills.
Ability to attend events outside of normal business hours, which may include nights, weekends, and holidays as needed and directed.
Ability to prepare budgets and monitor expenditures.
Ability to travel independently to various locations in a timely manner. Fulfilled by possession of valid State of Hawaii Driver's License (class 3), valid comparable driver's license, or use of other means of transportation which meets position needs.
Multicultural and/or multilingual experience working with people from China, Japan, Korea, or other Pacific and Asian populations.
Demonstrated ability in cross-cultural communication.
Knowledge of methods, materials, procedures, and techniques of developing and conducting international exchanges and student exchange opportunities.
Demonstrated ability in developing and carrying out international exchange and cooperative agreements.
Master's degree in education, business, public administration, economics, law, or related area.
Previous work with international students.
Experience working in higher education.
Demonstrated experience with special events and program planning.
Possession of an understanding of a residential institution and of the liberal arts educational philosophy.
Able and willing to drive a passenger van.
Prior extended travel, study, or residency outside of the United States.
Experience in presentation, graphic, database, and other related software as demonstrated by work experience and/or portfolio of works.
At least one year of work experience in a college or university, government agency, or large private organization with work in student services, international, business, or administrative support.
Knowledge of a second language, especially Japanese, Mandarin, or Korean.
About College of Social Sciences, University of Hawaii at Manoa
The College of Social Sciences (CSS) at the University of Hawaii at Manoa fosters a vibrant academic climate and supports outstanding scholarship. The College hosts twelve distinct academic departments and provides a culturally diverse experience that transforms students into bold, engaged global citizens who operate and succeed in a multicultural context. The College strives to be a transformational place of learning that enables students to integrate academic theory with real world experiences and to network with peers and professionals through a blend of internships, mentorships, service learning and civic engagement. The College also recognizes its unique position as a globally-connected Hawaiian place of learning. CSS has more than 27,000 alumni living in all 50 states within the U.S., and more than 55 countries throughout the world.