Academic Operations Manager 1Job Code: 4131Job Grade: JFTE: 100%, Exempt School of Engineering, Department of Computer Science Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
The Computer Science Department Stanford University's Computer Science Department is part of the School of Engineering. The department offers the degrees Bachelor of Science, Master of Science, and Doctor of Philosophy. It also participates in the following undergraduate inter-disciplinary programs: Computer Systems Engineering, Symbolic Systems, and Mathematical and Computational Sciences. Founded in 1965, the Department of Computer Science is a center for research and education at the undergraduate and graduate levels. Strong research groups exist in areas of artificial intelligence, robotics, foundations of computer science, scientific computing, and systems. Basic work in computer science is the main research goal of these groups, but there is also a strong emphasis on interdisciplinary research and on applications that stimulate basic research.
The Computer Science Department seeks an Academic Operations Manager 1 (Assistant Manager) to join its team. Reporting to the Department Manager and Department Chair, the Academic Operations Manager will have accountability for Human Resources (HR) & Faculty Affairs functions within the department as well as supervision of a large cohort of faculty administrators. This position will own HR and Faculty Affairs items for the department. Over the next 5 years, the CS department will be challenged as it continues to grow and expands into a second shared building - interdisciplinary with H&S. This position is vital to helping the CS DFO and Chair plan for teaching and administrative resources to support the expanding and changing research and teaching requirements of the department.
Your responsibilities include:
Supervise 10-11 staff as follows: 1 senior lead for Faculty Affairs, 1 coordinator for Lecturer hiring, UG visiting student research hiring and temp staff hiring, 1 coordinator for Post-Doc and visiting graduate student researchers; 8-9 faculty administrators.
Will lead, oversee and manage the departmental annual performance review process and provide recommendations to the department DFO regarding annual merit increases, staff bonuses, staff reclasses and retention issues, including communication to all staff and supervisors regarding the timeline and expectations, making sure SoE HR deadlines are met, advising and collaborating with supervisors and reviewing staff reviews so that they are compliant and appropriate in content.
Responsible for handling employee relations issues in coordination with SoE HR.
Work with the department DFO on the staff related programs (eg. telecommuting), staff training, HR compliance issues, mandated reporting, staff leaves and employee morale. This may include surveying staff morale and being a confidential resource in the department.
Will advise on staff job classifications, create job ads, work with SoE HR on job postings, regular and supplemental pay items. This work includes projecting departmental resource needs based on faculty hiring, department objectives (eg. diversity themes), and student demand (ie. making sure our student services team has enough resources to handle the ever-increasing student load).
Supervise direct reports in charge of faculty & lecturer hiring, visiting faculty and temp hiring and post-doc and visiting student research hiring. Responsible for HR transaction processing either done personally or through a direct report. Also responsible for any analysis or data requests related to faculty, lecturers or staff. Track, project and alert the department chair and DFO if problems are foreseen in this area.
Communicate HR policy updates and requirements to all faculty their research groups. This includes making sure Mandated Reporting requirements are fulfilled as well as requirements related to Working with Minors.
Assist the CS DFO and Chair plan for teaching and administrative resources to support the expanding and changing research and teaching requirements of the department. Provide guidance on what types of positions to hire, where we have risk, where we are safe and how we will maintain department cohesion given a co-located department.
Will be accountable for CS department HR & Faculty Affairs items and represent the department at both the school and, if needed, the university level. They will advise the DFO regarding compliance and audit requests related to HR and Faculty Affairs issues including conducting research as necessary in these areas.
To be successful in this position, you will bring:
Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
Demonstrated supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills.
Working knowledge of accounting, budget planning and financial forecasting.
Working knowledge of grants and contract administration.
Working knowledge of faculty affairs and human resources administration.
Strong negotiation and effective interpersonal skills.
Solid analytical and problem-solving skills.
Attention to detail and accuracy.
Strong expertise in business and management computer applications and databases.
Ability to multi-task and manage deadlines.
Subject matter expertise for area(s) of responsibility.
Able to keep abreast of University, school, and department policies
May work extended hours, evenings, or weekends.
Successfully pass a background check (Criminal, Education, Employment Verification).
We are unable to provide relocation or sponsorship for this position.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Why Stanford is for You Since its founding, Stanford's pioneering spirit has embraced new ways of fulfilling its mission of research, education, and service. Today, we face a future of both promise and peril, marked by a breathtaking pace of change. We need new thinking and new approaches to anticipate and navigate this change, in order to deepen knowledge, address challenges and accelerate our contributions to society. By tapping into the wisdom of our campus community, alumni, and outside perspectives, Stanford leadership has developed a vision to guide our shared journey over the next decade and beyond. We seek talent driven to impact the future of Stanford's legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails and museums.
We invite you to apply for this position by clicking on the Apply for Job button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service, event and project management, and provide examples of your experience with attention to detail, responsiveness, and decision-making. Additional Information
Location: School of Engineering, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.