A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates who fail to meet this requirement will not be considered for the position.
This is an opportunity for someone with executive support experience who is interested in an upwardly mobile career path in higher education—one that will encompass multiple skill sets and expanding forms of responsibility. The Department of English Language and Literature at the University of Michigan has long been recognized as one of the top English departments in the nation. As one of the largest departments with the College of Literature, Science, and the Arts (LSA), English serves as a lively center of creativity, inquiry, and discovery with a proud tradition of leadership in scholarship and teaching. The Executive Assistant serves as a critical member of the Department Chair's administrative team. This role has two main components: 1) Provide high-level support to the Chair, Associate Chair, Executive Committee, and Chief Administrator, and 2) Serve as a coordinator for major departmental initiatives.
Responsibilities include but are not limited to the following: Executive Support:
Assist department leadership in hiring, promoting, and retaining the very best English faculty in their fields. Manage processes in faculty life cycle such as award and professorship nominations, third year reviews, and promotion reviews.
Compose and initiate original correspondence requiring interpretation of policies; prepare, edit, and type confidential and sensitive reports and correspondence for the Chair.
Assist Chair with faculty service assignments – managing communication and dissemination of information.
Create travel itineraries and coordinate all travel-related arrangements for faculty job candidates.
Effectively maintain Chair's calendar and avoid conflicts in the schedule, coordinating meetings on his/her behalf.
Manage communication and dissemination of information within the administrative team, as well as to the department at large.
Prepare and distribute agendas, minutes, and follow-up correspondence for meetings.
Assist with donor stewardship,alumni engagement, and coordination of Advisory Board meetings.
Work as a team with highly-skilled staff in a fast-paced environment and foster a positive and engaged community. Model and inspire a positive, creative environment that cultivates learning and curiosity.
Perform other duties as assigned in order to support the long-term goals and objectives of the department.
Supervise temporary staff and work study student positions.
Project Coordination: Support major initiatives in curriculum development, public engagement, career diversityWork collaboratively to draft proposals and engage with donors, alumni, and strategic partners in a wide variety of settings.
This position requires an extremely high level of organizational skills and a high degree of confidentiality. Outstanding interpersonal as well as communication skills (written and verbal) are required. Must be a fluid writer able to draft and edit multiple forms of documents for the Chair. The successful candidate will have the ability to work effectively and sensitively with a diverse group of students, faculty and staff and to handle sensitive and confidential materials and situations as well as value differences.
Because much of this work now moves through digital environments, we require a high level of proficiency with information technology applications including spreadsheets, presentation software, and word processing. We seek expertise in all Microsoft Suite software, Adobe Acrobat and InDesign, Google applications, web editing, and demonstrated motivation to find and use new software to enhance our major projects. The ideal candidate will consistently seek innovation and collaboration with original thinking and risk-taking to find fresh solutions.
We require a demonstrated high level of critical thinking, problem solving, and decision-making. The successful candidate must be a self-starter; must be able to set priorities and handle multiple assignments and deadlines in an efficient and proactive manner; must learn quickly and stay calm in the face of concurrent tasks; and must possess evidence of successful adaptation to change and display excellent judgment while operating in a highly professional manner.
The English Department depends on our staff to work successfully in a team environment, as well as work independently with minimal supervision. Because this position regularly sends out official documents on behalf of the Chair and department, a high degree of attention to detail and accuracy is a must. We are looking for someone who shows the desire to identify opportunities for changes to processes, procedures and duties, as well as a willingness to assume additional responsibilities. A successful candidate will be proactive in all aspects of the position—at once imaginative and able to think outside the box. At the same time, we require a demonstrated ability to exercise a positive service-oriented attitude; exercise solid judgment; and handle challenging situations with tact and diplomacy.
Lastly, the successful candidate will be required to occasionally flex their hours in order to attend evening events or to meet upcoming project deadlines.
Experience supporting an executive-level position.
Exceptional organizational skills and ability to manage multiple projects with a high degree of composure and collegiality.
Demonstrated embrace of values of collaboration, innovation, and engaged community.
An approach to work than combines integrity, discretion, accountability and sound judgment regarding sensitive and confidential matters.
Demonstrated excellence in writing and editing skills.
Demonstrated savvy in relation to digital environments and an openness to learning new software tools as those environments change.
At least 5 years of administrative support to an upper level manager/executive.
A Bachelor's degree or higher in a relevant field.
At least 5 years of administrative support to an upper level manager/executive is desired, preferably in an academic setting.
Salary range of $53,000-$60,000 - higher salary may be offered based on the experience and qualifications of the selected candidate.
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 174005
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.