Department:Data Science Initiative Appointment Type and Duration:Regular, Ongoing Salary:$47,500 - $59,050 per year Compensation Band:OS-OA05-Fiscal Year 2018-2019 FTE:1.0
Application Review Begins July 8, 2019; position open until filled
Special Instructions to Applicants To be considered for this position, applicants must submit a completed application online. Complete applications must include the following attachments:
1. A resume 2. A cover letter indicating how you meet the minimum qualifications for the position 3. Submit the names of at least three professional references, their e-mail addresses, and telephone numbers as part of the application process.
Any application missing the above documents/information may be considered incomplete.
Department Summary The Office of the Provost (OtP) upholds, provides leadership on, and carries out the academic mission of the University. In service to this mission, the office: promotes and sustains the highest standards in teaching, research and service; fosters and advocates for faculty; promotes a respectful work environment, equity and inclusion, and a family-friendly workplace; supports university initiatives, including student success; supports and coordinates matters that pertain to faculty, such as hiring, retention, professional development, promotion, and tenure processes; and advances university outreach and internationalization.
The Data Science Initiative (DSI) is an initiative within the Office of the Provost. The purpose of this interdisciplinary initiative is to bring together new and existing faculty to create new research and education programs focused on data science.
Position Summary DSI’s Executive Assistant (EA) is responsible for providing high-level administrative, analytical, data and project support for DSI leadership and the program more generally. This position requires the ability to work independently, exercise good judgment with regard to highly sensitive/confidential issues, excellent administrative and interpersonal skills, and political acumen to work with a diverse and inclusive campus community. The EA will actively demonstrate commitment to OTP’s mission, values, workplace safety, and learning culture.
The EA will maintain the executive’s calendar, coordinate appointments, arrange meetings, plan events/functions, track finances and coordinate travel as needed. The EA serves as the point of contact for the initiative, manages the office, space scheduling, financial transactions, and attending to phone, email, and foot traffic.
This position reports to the Project Manager.
The position requires a high degree of personal initiative, flexibility, and personal judgment in all assignments, along with strong verbal and written communication skills, ability to organize and prioritize tasks to ensure smooth workflow, excellence in work standards and a demonstrated interest in providing superior customer service.
This position must manage a variety of confidential or sensitive executive-level projects in support of the director and the program. It must apply sound judgment to filter the important from the urgent, while calmly juggling multiple projects and logistics, and help build trusted relationships with various internal and external stakeholders in a professional, confidential and personal manner.
This position may require work outside the traditional work week, including evenings and weekends.
Minimum Requirements • Five years of experience providing administrative support and/or event planning for an executive, a team of executives, or an institutional program. • Bachelor's degree (an additional four years of work experience may be substituted for the bachelor’s degree).
Professional Competencies • Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow-through, and work independently without supervision, while handling frequent interruptions and rapidly shifting priorities. • Advanced computer skills in Microsoft Office, including Outlook, Word, Excel, and PowerPoint. • Demonstrated office operations or project management. • Experience with event planning and execution. • Ability to manage stressful situations with tact and diplomacy and to use sound judgement and discretion, particularly as it relates to handling sensitive and/or confidential information. • Ability to interact effectively with senior leaders including anticipating needs, accommodating different work styles, and proactively reaching out for assistance. • Commitment to, experience with, and ability to work effectively with people from a variety of diverse backgrounds and cultures in support of a welcoming and inclusive environment.
Preferred Qualifications • Professional experience in a higher education environment. • Knowledge of university operational and departmental structure.
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
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