As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.The Michael G. Foster School Of Business has an outstanding opportunity for an Administrative Assistant 3.The individual in this role will provide support to the Administrator, Department Chair and Faculty of the Department of Marketing and International Business (MIB) including such areas as: office management, administrative coordination, budget support, expenditure control, faculty and student program services, public relations, personnel administration, curricular support and records management. Represent and cover select Administrator responsibilities for the department and within the campus community during Administrator absences. Work consists of ad hoc and recurring duties on a weekly, monthly, quarterly and annual basis.RESPONSIBLITIIESOffice Management and Administrative DutiesProvide administrative support for approximately 45 faculty (including lecturers) and 15 doctoral students, to include the following office management functions: Develop, modify and maintain office records in both electronic and paper formats. Design, develop and edit departmental communications, following school and university branding guidelines. Schedule and coordinate department events such as seminars, brown bags, conferences and meetings. Manage the department's events calendar. Assist with travel arrangements for the department as needed. Assist with departmental recruiting efforts. Research and respond to a wide variety of technical or procedural questions from faculty, students, staff and other constituents. Remain aware of department supply inventory and order supplies, equipment and printed materials for department as needed. Recognize and implement opportunities for efficiency and improved organization. Perform general clerical duties. Miscellaneous duties as assigned.Fiscal SupportProcess reimbursements and facilitate purchases promptly, accurately and efficiently. Process and track payment requests and travel expense reimbursements as requested in accordance with Department and University policies and procedures. Perform a monthly review of department expenditures to ensure transaction accuracy and troubleshoot errors when they occur. Resolve problems by working with other administrative support staff in the department, school, and university community. Proactively update fiscal records for the department as needed. Monitor and control purchasing for departmental events and activities. Receive supplies and other items delivered to the department. Understand and follow university policies and guidelines related to fiscal tasks and communicate changes to policies to appropriate audiences when they occur.MIB Program SupportProvide general support to departmental faculty in their research and instructional duties, including, but not limited to: Create and manage email distribution lists and other resources to facilitate departmental communications. Manage and maintain quarterly lists of office hours and course evaluations for the department. Proofread various department materials and make accurate corrections for sentence structure, spelling, grammar and punctuation. Oversee the ordering of textbooks, desk copies and library reserves for faculty and lecturers. Assist with classroom and meeting room scheduling. Recognize and appropriately handle sensitive and confidential information. Assist with ad hoc faculty projects supporting instructional and research goals of the department.Website Development and MaintenanceOversee department website, update seminar schedules, publication and working papers lists, course offerings and schedules. Edit and provide website content for departmental pages and to the marketing communications (MARCOM) team within the Foster School.REQUIREMENTSHigh school graduation or equivalent AND four years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work.Substantial organizational, problem-solving, and project management skills.Excellent oral and written communication skills.Ability to work under pressure of frequent deadlines and changing priorities in a high-volume academic department.Self-directed, takes initiative, and quickly and accurately understands and accomplishes priorities of the department.Focused on outcomes and attentive to details, with a strong customer-service ethic and well-developed administrative and technical skills.Proficiency in Microsoft Office Suite.DESIRED REQUIREMENTSFamiliarity with the University of Washington and its administrative structure and systems is preferred.Technical ability to do website development and content creation for department's websites.CONDITIONS OF EMPLOYMENTThe application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.