The Associate Director of Finance performs a key financial management leadership role in one of Stanford's largest and most complex schools. Reporting to H&S' CFO, the Associate Director leads a team of seven analysts to complete annual accounting cycle functions for the Dean's Office and 100 budget units. The team is also heavily focused on strategic planning, reporting, systems development, and strengthening financial management skills across the school.
Our strategic vision for finance has been transformative across H&S and recent accomplishments include new on-demand OBI reports, development of the BPS budgeting system, and development of the Graduate Financial Planning System, which is currently being adopted by four other schools.
Strategic goals continue to focus on strengthening financial management across the school and provide opportunities for leadership at the university level. Ongoing initiatives include additional OBI dashboard development, creation of a curriculum of financial skill set training and mentoring, and development of a restricted funds management system.
This position offers the opportunity to significantly influence and improve financial practices across H&S and, in some situations, across the university. A successful candidate for this job must have excellent leadership and communication skills, creativity and a strong strategic approach to management. JOB PURPOSE: Manage staff responsible for complex finance and control functions with emphasis in the following areas:
Note: Not all unique aspects of the job are covered by this job description
Annual Accounting Cycle:Lead and manage Dean's Office Finance team to complete the annual accounting cycle, including macro and micro budgeting, fiscal year-end close, graduate aid budgeting and long-range forecasting, mid-year projections, and variance analysis. Direct Dean's Office Finance team to lead and support 100 budget units through the annual accounting cycle. Develop systems of internal control and analysis to ensure appropriate use of funding and compliance with university policies.
Budgeting: Lead development of the school's annual budget for the University Budget Office, analyzing and approving individual budget unit proposals. Support and enhance the software system used for H&S' budgeting process; interface H&S' budget with the university's Tidemark budget system.
Forecasting: Lead Finance team to create multi-year consolidated forecasts and analyses used by school leadership for decision support and resource allocation. Update and analyze consolidated forecast multiple times during the fiscal year in support of annual presentations to the Provost's Budget Group, mid-year forecast and variance analysis for the University's Budget Book, annual faculty search authorization process, and in support of fiscal year-end close analysis and reporting. Provide decision support and analysis for funding requests, resource allocation and other decisions. Provide written analysis for senior leadership and financial narratives for internal and external stakeholders.
Staff Management and Development: Manage Finance team of seven staff, including recruitment, evaluation, training and dismissal. Develop staffing structure to accomplish Finance responsibilities. Delegate and manage team's short and long-term responsibilities. Mentor team to develop analysis abilities and skill sets. Manage team to accomplish annual accounting cycle responsibilities.
Strategic Planning: With H&S' CFO, develop strategic vision, multi-year direction, and annual tactical plans for finance function across H&S. Ensure alignment with school's administrative mission and goals. Manage team to deliver strategic plan goals.
Financial Systems & Reporting Development: Develop and implement a broad range of policies, procedures, financial reporting and financial systems to support the annual accounting cycle and decision support across all H&S budget units. Provide design input, user acceptance testing and feedback. Develop new reports and management methodologies using enterprise systems to strengthen proactive financial management.
Interdepartmental and University-wide Support: Build and maintain strong relationships with University Budget Office, Controller's Office, and other school's finance teams to effectively accomplish annual cycle responsibilities, and ensure school needs are met by new enterprise systems, policies, etc.
Manage the work of other employees, make hiring decisions, provide coaching, training and mentoring, manage performance, determine staffing needs, develop and ensure succession planning within area of responsibility.
Establish operational objectives and assignments, plan, direct and monitor all budgets for areas of responsibility, manage business operation and administration of several functional areas, may manage a team in providing post award sponsored research administration and services.
Identify and resolve unique problems of substantial significance that affect the overall functional area, beyond the immediate unit.
Manage organization's financial activities and structure; develop system and procedure requirements to support the financial reporting for the organization.
Contribute to designing, developing and delivering complex policies and procedures with both short and long term impact.
Collaborate with other colleagues on school/ unit projects; design and execute an effective system of internal controls for areas of responsibility; establish operational objectives to support the university's stewardship of resources.
Engage in continuous critical analysis of existing systems and processes; identify need for new systems, and develop and present proposals.
Lead complex, high-visibility process redesign and innovation projects; develop, implement, and participate in major initiatives.
Represent the units/school within the functional units or school and to external constituencies.
* - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Master's degree and six years relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
User knowledge of Microsoft Office Suite
Advanced knowledge of Oracle or other business financial systems
Advanced understanding of financial principles.
Advanced oral and written communication skills
Ability to clearly and effectively present information to internal and external audiences, client groups and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and Cardinal Curriculum level I and II.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Experience working successfully with PIs, their administrative staff, the office of sponsored research and external sponsors.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. WORKING CONDITIONS:
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
'Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.'
Location: School of Humanities and Sciences, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.