This position will serve as the administrative support and asset resource analyst for the AiM asset inventory database. Duties to include making changes to asset reference data, preventive maintenance schedules, and provide other supportive services within the Asset Management Office as they relate to asset and space management databases. This position must coordinate, consolidate, and effectively communicate the asset maintenance and scheduling intervals with the appropriate groups. Appropriate participants for Asset Inventory Analyst could be, but would not be limited to: Building Services Division/Shop Supervision, Facilities Services Design & Construction Services, Facilities Services Project Management, UNC Facilities Planning & Construction, UNC Construction Management, Engineering Information Services, and/or various outside Architectural/Engineering firms.
Education and Experience:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Experience using the AiM Asset Works work management system software. Employee performs a variety of program and administrative tasks in support of this responsibility including, but not limited to: coordination in the planning, notification and scheduling of the Building Services PM scheduling and asset management program.
Experience working with large, complex data sets compiled from SQL server and other data warehouse applications. Must be able to create metric and reporting models from multiple data sets and applications, then present these models to stakeholders.
Employee progressively tracks and records all PM changes and reviews comments for each completed PM work order. Forwards, follows-up, and feeds-back on comments with the appropriate and/or responsible groups. Coordinates weekly project review meetings with manager and all involved groups. Updates required AiM database and supporting programs with changes. PM completion notifications are coordinated through this employee with all involved groups. Employee progressively tracks all PM work order comments for each affected asset, including but not limited to: data entry and audit of existing records and reference data in AiM. Updates asset field naming convention and ensures future conformity. Employee trains internal users on AiM Asset Management and Work Management modules in collaboration with HR and Business Systems Analysts.
Experience in database administration and reporting. Employee performs as a data analyst and communications liaison between Building Services Division/Shop Supervision, Facilities Services Design & Construction Services, Facilities Commissioning Services, Facilities Services Project Management, UNC Facilities Planning & Construction, UNC Construction Management, Engineering Information Services, and/or various outside Architectural/Engineering firms as required.
Employee will be required to make formal and informal presentations on individual project statuses. Presentations, scheduling, support data, and/or other documentation may also be requested to be accomplished utilizing PowerPoint, Excel, Word, Project, Access, and/or Office.
Warranty issue notifications are coordinated through this employee with all involved groups. Employee progressively tracks all identified warranty issues through the warranty period. During this period confirmation is also provided with all involved groups when issues have been resolved. Unresolved issues are reported to the Asset Manager and/or Building Services Director for future action/coordination with the appropriate Division/Shop, or outside contracted services.
Experience in report generation, querying, extracting, and compiling maintenance histories of assets from a work management system. Experience integrating current technologies into a facilities maintenance operations group and working within multiple non-interfacing systems to extract data and reporting. Experience in the review of various phases of building design and construction. Experience in auditing asset inventories during and after new building construction. Experience keeping records current and accurate. Knowledge of Facilities Building Information Model (BIM), Construction Operations Building Information Exchange (COBie), OmniClass, and/or UniFormat standards.
Applicant must be capable of operating and utilizing: personal computers, laptop computers, printers, calculators, hand held radios, telephones, cell phones, and various types of motor vehicles. This position must also use various standard and/or specific software programs, such as but not limited to: PowerPoint, Excel, Word, Project, Access, and/or Office.
Bachelor's degree in Business Administration, Information Technology, or Statistics from an accredited higher education institution with course completions and/or certifications in support of complex data analysis.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Internal Number: 161974
About The University of North Carolina at Chapel Hill
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