Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Admissions Analyst is responsible of the day-to-day office processes for the Admissions Office of Biomedical Graduate Education . S/he coordinates daily communication with prospective students via e-mail, phone and Internet, as well as plays a key role in the biomedical admissions application review and matriculation processes for 2000+ applications and three Biomedical Graduate Education (BGE) admissions cycles per year. Reporting directly to the Assistant/Associate Director of Admissions, the Admissions Analyst has additional responsibilities that include but are not limited to:
Coordinates and monitors 29 biomedical programs to ensure they are aware of and follow the admissions policies and procedures of Georgetown University and the GSAS.
Manages the data entry of academic and biographical data and admission application decisions into Banner, maintaining all data in Banner and ApplyYourself for correctness and completeness.
Coordinates merit-based aid budget with faculty and program administrators and generates merit-based award letters for admitted Ph.D. and master's students.
Generates admission reports to monitor applicants admission status.
Maintains the paper credentials storage system, including yearly purging of documentation.
Receives and processes any incoming mail and admissions documents for the Biomedical Graduate Education Admissions Office.
Oversees the digitization of paper credentials, including scanning and indexing in the office's electronic filing system.
Reviews application credentials for completeness, GPA/TOEFL requirements, and verifies transcripts.
Evaluates and translates international transcripts for calculated cumulative GPAs and US equivalencies, analyzing applicant's academic credentials for adherence to the minimum admissions standards as set by the Graduate School of Arts and Sciences.
Generates and publishes electronic admission letters including deferral, waitlist, and special student letters.
Coordinates deferral requests with faculty and program administrators and generates deferral decision letters, communicating with and advising biomedical graduate faculty and staff on application related questions and issues.
Responds to prospective student and applicant inquiries via phone, email, and walk-in appointments.
Recruitment & Marketing
Assists with recruitment initiatives for approximately 29 BGE programs, including inquiry response and tracking prospective students.
Participates in recruiting events (including Graduate Fairs, Annual Conventions, and Virtual Fairs) for all BGE programs, requiring occasional travel.
Handles the data entry of prospective student information and develops a communication plan for prospective students in the Radius Prospect System.
Maintains the BGE admissions website area, ensuring accuracy of all content.
Training & Supervision
Trains student staff on all database, scanning, and credential processing procedures, monitoring the quality and quantity of work performed.
Assumes the admissions duties of student and temporary staff during absences/leave.
Answers prospect and applicant questions via e-mail, phone, and walk-ins, maintaining knowledge of admissions requirements for approximately 29 programs.
Recruits and counsels prospective students for the following purposes: to bring awareness and information regarding GU programs to prospective students, to explain the quality of education offered at Georgetown, and to work towards bringing highly qualified students to Georgetown for the enhancement of research, discourse, and teaching.
Performs other miscellaneous duties as assigned by the Assistant Director for Admissions, Director for Academic Affairs and Administration, and Senior Associate Dean for Biomedical Graduate Education Task.
Minimum of 1 year of professional/administrative work experience
Experience with Microsoft Excel, Word, and PowerPoint
Excellent organizational, interpersonal, and problem-solving skills
Ability to perform multiple functions simultaneously with a high attention to detail
Ability to maintain confidentiality of data and information
Bachelor's Degree in Business, Management, Communications, or related fields
Experience working in higher education (specifically in admissions)
Experience with higher education information systems and databases (such as ApplyYourself, Banner, and Cognos)
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Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR06672
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.