The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center (UWMC), a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's. UW Medicine Supply Chain Management team has an outstanding opportunity for a INTERIM SYSTEM INVENTORY CONTROL COORDINATOR.This position is accountable for managing assigned inventories through daily, weekly, monthly, and quarterly cycle counts, annual physical counts, requisitioning replenishments, seeking alternative sources and materials when necessary, maintaining communication with supported customers, monitoring supplies usage, and removing and disposing of obsolete or outdated products. The IC Coordinator organizes and leads staff in conducting periodic inventory counts, adjusts quantities and locations, when necessary, and records and reports discrepancies to management. The IC Coordinator is accountable for the implementation of the UW Medicine Supply Chain Materials and Logistics strategy under the direction of the System Inventory Control Manager or entity Supply Chain leadership.This position is responsible for managing and optimizing assigned inventories which may be perpetual, periodic, and as assigned. Examples of perpetual inventories are those that reside on the balance sheet and reconciled monthly by Accounting. The perpetual inventory in Medical Stores is managed in HEMM. Non-perpetual inventories are those that do not reside on the balance sheet. These inventories are not reconciled monthly by Accounting. The inventory in the procedural areas are reconciled annually and are trued up with the Balance Sheet at that time. Examples of non-perpetual inventories (par locations) are "ER", "Ortho, and "ICU".Duties & Responsibilities:Process, Quality and Service ImprovementOrganize multiple projects, schedules, and demand to meet shifting priorities.Perform challenging tasks efficiently and effectivelyAnticipate problems and take corrective action prior to completing the taskAssist in the implementation of system-wide collaborative systems and structures utilizing the distribution partner as the primary utility to improve inventory turns and reduce facility redundancies in supply logistic and warehouse operations.Ensure system compliance for Joint Commission Accreditation and other regulatory bodies for storage and delivery of supplies as well as recalled or suspended inventory products.Understand, communicate, and implement standardized continuous process improvement strategies to include Six Sigma and Lean to all staff. Also promote the ongoing strategic vision and goals of UW Medicine Supply Chain at the facility level so that consistent implementation is carried out.Engage in continuing education initiatives to ensure that leading-edge technologies are utilized appropriately within the system.Exercise strong attention to detail and outstanding analytical skillsSet challenging objectives and work against self-defined standards of excellence to continually improve personal performanceAnticipate and take personal responsibility for customer satisfaction and service excellenceApply correct cycle count and other standard operations procedures.Analyze product usage and adjust inventory levels as appropriate to optimize inventory levels at the entity.Anticipate supply needs and communicate potential interruptions to Manager/Supervisor and customers.Monitor all additions, deletions, and changes to main stores and to unit PAR locations and work closely with departments prior to and during product conversions.Maintain and monitor distribution statistics. Create and submit monthly reports and others, as requested.Independently make decisions and take action regarding supply shortages, keeping management informed, and/or make recommendations based upon analysis of information.Perform causative research and reconciliation prior to preparing reports.Assist in all patient supply product evaluations.Assist in development of departmental policies and procedures, in coordination with Supervisors and Managers.Lead entity product recalls and product returns.Represent the entity on product committees and other committees, as directed.Responsible for the maintenance and operation of automated point-of-use (POU) systems (Intellishelf, SpaceTrax Pyxis, etc.).Fiscal ManagementWork with Supply Chain leadership to implement system-wide standardized inventory control and cycle counting strategy to provide appropriate financial controls and management.Responsible for partnering with UW Medicine management to pursue opportunities for reduction of expenses in equipment, supplies and service areas for all aspects of the supply chain.Deliver cost savings and value maximization to the total cost of ownership of equipment, supplies and services while fulfilling the mission of the organization.Assure appropriate Internal Control processes are in place across the procurement cycle functions and are promulgated throughout the enterprise.LeadershipUse principles of effective leadership to motivate, lead, and inspire othersLeverage strengths-based leadership to give effective, meaningful feedback, develop others, and maximize employee engagementMaintain focus on Mission and Core ValuesExercise strong leadership, facilitation, interpersonal, and communication skills with the ability to lead successful teams of individuals, motivate project participants, and communicate effectively at all levels across the system.Provide day-to-day accountability for supply inventories, monitoring volumes, flow, and sourcing. The IC Coordinator will provide oversight for inventory-related projects and assignments. The IC Coordinator may lead work on behalf of the supervisor or as directed by management.Information ManagementRapidly summarize information and present to othersOptimize use of Materials Management Information System and other supply chain automation tools that work to eliminate unnecessary work, simplify necessary work, centralize simplified work, and automate centralized work.Utilize standardized system-wide dashboard analytics to measure inventory levels, ensure proper inventory controls and other supply chain operations key measures of performance to ensure they are measured, monitored, and meet goals.Function as Information Services Liaison for training users in current electronic requisition system.Maintain current Materials Management Information System supplies database in conjunction with System Supply Chain Management database management teams. REQUIREMENTS:Bachelor's degree in Healthcare, Business or Logistics/Supply Chain Management.Two (2) year of Supply Chain Management or Finance experience. Key experience highlights include:Healthcare business operations and/or financial management experience in a healthcare setting.Experience standardizing disparate processes.Experience in process improvement methodology, change management, project management, operational improvement.Experience managing automated POU systems.An equivalent combination of education and experience may substitute for stated requirements.DESIRED:CMRP (Certified Materials Resource Professional) Preferred.1 year in a healthcare setting preferred. Formal training in Lean/Six Sigma or similar process improvement programs is preferred.This position provides opportunities to work in a fast-paced, challenging, diverse and rewarding environment. As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.