Youcubed Administrative Assistant 2Who We Are The Stanford UniversityGraduate School of Education (GSE) is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 200 staff, 8,000 alumni and countless people from the local and global communities we work with and impact.
Youcubed is a Stanford center on campus within the Graduate School of Education, founded by Professor, Jo Boaler. Our main goal is to inspire, educate and empower teachers of mathematics, transforming the latest research on math learning into accessible and practical forms. The work environment is dynamic, deadline-driven, fast-paced, and lively. We have a small team and work closely together on multiple revolving projects at a time. We have and support a non-discriminatory culture, and support equity. What You'll Do: This role will provide a range of program and administrative support to staff and faculty within the GSE at Youcubed. This position will support the current center administrative coordinator, assist with organizational logistics, manage program transactions (including reimbursement, vendor payments, etc.), and be a creative problem solver to help move projects forward.
Core duties will include (but are not limited to):
Greet visitors and respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Perform office management duties including, but not limited to, handling of incoming and outgoing mail, organizing, making copies, monitoring, ordering and organizing office supplies, and coordinating office moves when necessary.
Assist with duties associated with conference and event planning, including scheduling rooms and venues, managing equipment, recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, brochures, and display.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
Note: Not all unique aspects of the job are covered by this job description
What You'll Bring: We are looking for someone who is enthusiastic and energetic, a creative problem solver and able to work independently at times. This job requires working with all levels of our constituents, so it is important that you can demonstrate professional decorum as well as an ability to communicate and build relationships across broad audiences. A good sense of humor is appreciated (where appropriate) and a strong, dedicated work ethic is a must. Our team values education and supporting each other with a positive attitude. Some additional requirements include: Education & Experience: High school diploma and three years of administrative experience (Bachelor's Degree preferred) or a combination of education and relevant experience. Knowledge, Skills and Abilities:
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. Exceptional organizational skills and attention to detail. Demonstrated success in following through and completing projects.
Ability to take initiative and ownership of projects, while still being open to new and creative solutions.
Advanced computer skills with a working knowledge of applications such as Excel, Word, PowerPoint, Project Management Software.
Excellent communication skills (verbal and written) are a requirement.
Very strong interpersonal skills and a customer-service orientation.
Constantly perform desk-based computer tasks
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl
Why Stanford is for You: Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourculture andunique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
How to Apply: We invite you to apply for this position by clicking on the Apply for Job button. To be considered, you must submit a cover letter and resume along with your online application.
This position is fixed-term through 8/31/2020, and may be renewable based on performance and funding.
Finalist must successfully complete a background check prior to working at Stanford University.
Applicants to this position must be available to work in the United States without sponsorship for 2 years or more. OPT permit holders should confirm that they are eligible to work in the US at the Stanford GSE for two years or more. There's no visa sponsorship for this position.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Additional Information
Location: Graduate School of Education, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.