The Development and Alumni Relations (DAR) AdministrativeAssistant II for the Athletics DAR team will manage a variety of operations andactivities related to its development and stewardship efforts. This includes demonstrating basic andessential elements of customer service; building relationships with donors;receiving and soliciting gifts, and serving in a key role around stewardship ofall donors to Athletics. They are thefront line of the Athletics Development Office answering main phone lines andhandling or passing along numerous requests and questions.
TheDepartment of Development and Alumni Relations (DAR) assists VanderbiltUniversity in securing the resources, both human and financial, that arerequired to achieve its mission and goals. The Department is responsible for the identification, cultivation,solicitation, and stewardship of individuals and organizations whose charitableobjectives are consistent with those of Vanderbilt University's teaching andresearch programs
Key Functionsand Expected Performance
Answer the main telephone line for the Athletics Development Office and be the primary facilitator of many requests, customer service questions, or gifts being made with the focus of exceptional customer service and increasing revenue to philanthropic priorities
Manage the administrative day-to-day operations of a team ofAthletic Development Officers, including managing calendars, coordinatingmeeting and presentation schedules, assisting with travel logistics,correspondence and other contacts.
Responsible for understanding and using WEBI, Development andAlumni Relations (DAR) Performance Metrics and Goal Setting (Business Plans)for appropriate athletics staff.
Work with Executive Director and other athletics development staffto monitor and manage a budget; maintain budget database and preparereports. Obtain signature authority forpurchases and process payments for vendors.
Primary contact with other administrative assistants within DAR and the Athletics Department including: Athletic Director, head coaches, sport administrators, and development and alumni administrators
Perform all necessary tasks related to office operation andmanagement, including but not limited to maintaining filing systems, answeringand returning calls, handling mailings, and receiving deliveries from FedEx andUPS.
Assist in preparation of correspondence, marketing, stewardshipand similar materials to be sent to donors and others, including ordering printmaterials, and handling all aspects of mailings, and preparation of emails ande-newsletters.
Execute special projects as requested by the athletics developmentteam as necessary.
Update addresses and mail merge lists.
Provide assistance in the reconciliation of Advance database information with Ticketmaster database to ensure donor information related to seating and parking is accurate
Maintain a working knowledge of all administrative policies within DAR, Athletics, and Vanderbilt as a whole, including policies for gift agreements, gift documentation and gift processing
Assist with local DAR Athletic events as assigned
Perform other duties as assigned
Thisposition has no direct management duties.
Thisposition reports administratively and functionally to the Director of AthleticsDevelopment.
An Associate's degree, or the equivalent, isrequired.
Bachelor's degree is preferred.
Three years of relevant experience is required.
Advanced proficiency with Microsoft Word, Excel and Power Pointrequired
Understanding and experience working with databases and information systems
Ability to devise queries for producing reports consisting of statistics about athletics donors, giving histories, campaign progress and more
Excellent interpersonal and phone skills
Strong organizational skills and the ability to manage multipleprojects
Must be detail oriented with an analytical approach to problemsolving
Effective oral and written communications skills
Strong project management skills
Ability to work independently and as part of a team, takeinitiative, and meet deadlines
Value of theimportance of equity as an organizational operating principle and commitment toequity, diversity, and inclusion
About Vanderbilt University
Vanderbilt University, located inNashville, Tennessee, is a top-15 private research university offering a fullrange of undergraduate, graduate and professional degrees. Vanderbilt issituated on a 330-acre campus near the thriving city center, serving more than12,000 students and employing almost 7,000 facultyand staff. The university's students, staff, and faculty frequently citeNashville and the surrounding area as one of the many perks of being a part ofthe Vanderbilt community. VanderbiltUniversity is a place where your expertise will be valued, your knowledgeexpanded, and your abilities challenged. It is a place where your diversity issought and celebrated. Vanderbilt was recently named as oneof "America's Best Large Employers" and the top employer in Tennessee and theNashville metropolitan area in 2019 (Forbes).
About Vanderbilt Benefits
VanderbiltUniversity offers a competitive, flexible benefits package including health,dental, vision, life, accidental death & dismemberment, disabilityinsurance, paid time off, and a 403(b) retirement plan with employer match.Vanderbilt offers tuition assistance to employees, spouses, and dependent children.
Commitment to Equity, Diversity andInclusion
VanderbiltUniversity is committed to achieving the goal of a diverse and inclusiveacademic community of faculty, staff, andstudents. We seek individuals who are committed to this goal and our campusvalues.
Internal Number: 1900935
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.