Job Requisition Number: 27040. The Division of Student Affairs at UC Berkeley is the gateway to all aspects of the student experience. From recruiting and enrolling; to feeding and housing; to leadership and development opportunities — we put Berkeley’s students first. We pride ourselves on our culture of care and the services we provide to students throughout their university journey. Our commitment to access, service, and engagement is helping to shape the lives of tomorrow’s leaders. To learn more about the culture of UC Berkeley Student Affairs, please visit http://sa.berkeley.edu/gobig/staff
For more information about the Division, please visit http://sa.berkeley.edu/we-are-student-affairs
Business Operations Departmental Overview
Our mission is “We Serve those that Serve Students” and we embody this mission by providing administrative services that benefit our clients so they can spend their time in direct service to students. We provide an extensive array of services including procurement, cashiering, accounts receivable/payable, event and travel management, facility services, safety, workstation ergonomics, imaging and mail services, project management and workforce planning for more than 3,381 employees. For more information about Business Operations, please visit http://sa.berkeley.edu/busops
We are looking for a dynamic team member who embodies our aspirational culture to join a great workplace where staff trust the people they work with, take pride in what they do, and feel a sense of community in support of the student experience.
This Buyer 3 position, as a procurement professional, will work closely with customers to anticipate and evaluate user needs based on past spend and future requirements. This position will ensure that University policies and procedures, as well as State and Federal laws and regulations relating to procurement are followed when conducting University business. The Purchasing unit oversees roughly $137 million in annual spend with 11500+ purchase orders processed under the direction of the supervisor and the Buyer 3 will provide guidance, training and serve as a procurement resource to their respective departments within the Division.
The Buyer 3 will also assist the Procurement Supervisor in presenting purchasing program training to departmental staff and to campus departments. as well as will research, develop and issue Request for Quotes (RFQ's) and issue Request for Information (RFI's) or Request for Proposals (RFP's) for goods and services. The Buyer 3 will be actively engaged on work teams involved in continuous improvement efforts that affect how the division and campus conduct business.
The position is expected to be creative and proactive in identifying new approaches and techniques to satisfy customer needs and expectations, to achieve greater process efficiency and to achieve cost savings. The Buyer 3 receives little instruction on day-to-day work, with general direction provided on purchasing assignments that are more complex or unique in nature. In turn, the Buyer 3 must use skills as a seasoned, experienced buyer professional with a full understanding of industry practices to resolve a wide range of issues that surface. This position will be expected to keep abreast of professional purchasing issues and changes by attending industry sponsored meetings, functions, product shows, seminars and participating in professional purchasing organizations such as National Association of Educational Procurement (NAEP) and the Institute of Supply Management (ISM). Furthermore, the successful candidate will be required to attain a Certified Professional in Supply Chain Management (CPSM) or Certified Purchasing Manager (CPM) certification within 2 years if not already obtained.•Bachelor’s degree in a related area (or equivalent experience). •Minimum 2 years of experience working in procurement or related field. •Experience in negotiation & RFPs for service contracts, equipment purchases, vendor management and support contracts. •Must be able to read, interpret, develop and negotiate terms and conditions of contracts. •Ability to develop and apply analytical tools to evaluate the quality and cost effectiveness of multiple and complex purchasing options and to measure and manage supplier performance. •Strong interpersonal skills and customer service orientation. •Skilled in the use of ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.). •Proficient in the use of MS Office applications. •Proficient in the use of Google Docs and Google Spreadsheets. •Excellent written and oral communication skills in English. •Proven ability to meet multiple, demanding timeframes in a high-pressure environment. •Ability to use discretion and maintain confidentiality. •Strong political acumen. •Able to learn new systems quickly and adapt to changes in the environment. •Within 2 years of being in the position, required to be certified as an Institute of Supply Management Certified Purchasing Manager (CPM), Certified in Supply Management (CSM), or Certified Professional in Supply Management (CPSM). For those with CPM certification, it is recommended to become certified in CSM or CPSM.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.