Media Arts and Design; CMS 1) Provides administrative support to the program and undergrads of MAD. This includes tracking, analyzing, and relaying information about degree requirements; serving as a resource to undergraduates with respect to program requirements, study abroad opportunities, honors requirements, etc.; registering students while ensuring compliance with degree requirements, synthesizing data for faculty advising purposes; serving as a point of contact for divisional and College staff inquiring about degree progress, including FERPA guidelines, and; engaging in outreach to undergraduate alumni. Works collaboratively with the Director of Undergraduate Studies. 2) Initiates and supports outreach efforts to undergraduates in an effort to increase the number of matriculants in MAD. 3) Serves as a liaison between undergraduates, directors of undergraduate studies (DUSs), and college advisors. 4) Establishes course schedule including avoiding course conflicts in collaboration with Cinema and Media Studies (CMS) and other departments, proofreads college course listings, updates college catalogue; provides logistical support to production classes in both CMS and MAD. 5) Collaborates in the (re)design and update of the MAD website, including writing new content. 6) Provides support to the other staff members during exceptionally busy periods. 7) Serves on selected faculty-run committees. 8) Other duties as assigned.
Film Studies Center 1) Oversees the lending of material including circulation, distribution, and patron record maintenance. 2) Coordinates the cataloging of FSC films using FileMaker Pro; manages video/disc collection and preps for circulation, repair, and inventory; assists patrons with catalog searches and associated work, re-shelves as needed. 3) Provide general office support such as room scheduling, calendaring, some financial tracking, publicity, and procure curricular and collection materials. 4) Communicating ongoing events, projects, and tasks to student desk staff. 5) Assist with course materials preparation, especially video/disc reserves. 6) Instructs students, staff, and faculty in the operation of classroom equipment.
Unit-Preferred Competencies 1) Ability to work effectively in a complex administrative structure 2) Ability to be a project manager/leader 3) Ability to strategize effectively and have strong analytical skills 4) Excellent writing skills in English with proofreading and editing accuracy, coupled with the ability to write in the voice of others. 5) Skilled at understanding separate cultures with the ability to provide services and meet deadlines to the Department and to others outside of the Department. 6) Ability to manage financial transactions including effective arithmetic competency. 7) Familiarity with a range of computer programs, and ability to learn new systems. 8) Ability to be available to students to advise them and recognize when their needs should be taken to a higher level 9) Ability to be organized and efficient, and to know how to prioritize 10) Ability to have strong attention to detail while also maintaining perspective on the overall needs 11) Ability to be of service to all constituents 12) Ability to maintain a website including developing content 13) Ability to develop marketing materials including using graphic design programs 14) Ability to meet deadlines, maintain confidentiality, anticipate and resolve problems, work independently and as part of a team 15) Ability to act independently, decisively, and with good judgment, coupled with the ability to keep colleagues and supervisors appropriately informed and involved 16) Ability to cultivate strong, positive working relationships with and to treat and provide service equally to a large and varied set of constituents, such as faculty members, individual students and student groups, foreign visitors, and representatives of other administrative units. 17) Ability to work an occasional weekend or evening, most likely only a few times per year.
Education 1) Bachelorâ™s degree in a related field.
Experience 1) Minimum requirements include knowledge and skills developed through less than 2 years of work experience in a related job discipline. 2) Experience with project management work.
Technical Knowledge, Skills or Certifications 1) Excellent writing skills. 2) Proficiency with Microsoft Office Suite. 3) FileMaker Pro experience strongly desired. 4) Knowledge of graphic design programs. 5) Skilled at having a positive working relationship with personnel at various levels and from various parts of the world.
Required Documents 1) Resume 2) Cover Letter 3) References
NOTE: When applying, all Required Documents MUST be uploaded under the Resume/CV section of the application.
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