The primary responsibility of the Chicago Booth Executive Education Office Manager is to provide project management, operational and administrative support for team.
Ensures smooth daily operations across the Executive Education cross-functional team (Business Administration, Marketing & Enrollment, Strategy and Program Management).
Manages the visitor/participant/faculty engagement experience through in-person, phone, and email contact. Responsible for evaluating and improving the experience based on feedback and insights.
Responsible for the new employee hiring process and management, including scheduling interviews, onboarding procedures, and the assignment of space, phone and other equipment.
Oversees and manages all staff meetings and cross-functional team meetings and notes.
Manages the Associate Dean and Executive Directorâ™s expense reports, travel arrangements, coordination of meetings and calendar management.
Ensures all office procedures and policies are followed to meet Chicago Booth and University guidelines and compliance.
Assist Executive Education Associate Dean and Senior Staff team leads on:
Coordination of meetings, agendas and notes for team leads, staff and faculty on new initiatives.
Meeting prep for special projects and new initiatives, including managing and updating Excel spreadsheets, PowerPoint slides, Google Sheets, and Salesforce.
Special projects including reports on marketing, enrollment, accounting and operations.
Performing general administrative duties such as, Fed-Ex/mail, restocking marketing materials, proofreading, managing office appearance and orderliness and file maintenance and oversight.
Education, Experience and Certifications:
Bachelor's degree required.
At least three years of project management or, administration management required.
Technical Knowledge or Skills:
Proven organizational aptitude, attention to detail, and project management required.
Excellent interpersonal, written, and verbal communication skills with a commitment to providing a high level of customer service.
Skill at communicating with discretion, clarity, tact, and courtesy required.
Ability to work cross-functionally across the team, with other departments at Chicago Booth and the University is required.
Ability to recognize and resolve or refer problems in a calm and direct manner required.
Ability to maintain strict confidentiality of sensitive information is required.
Strong knowledge of MS Office, including Outlook, Excel and PowerPoint required.
Ability to learn and use University systems, Chicago Booth systems and Executive Education Salesforce required.
NOTE: When applying, all required documentsMUSTbe uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR05240
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