Position: Temporary Research Development Specialist Hours: This is a full-time position (37.5 hours per week/ 8:30am-5pm / M-F) Pay: $22.00 per hour Campus: Evanston Approximate start date: June 24, 2019 Approximate end date: TBD
Northwestern University is seeking a temporary Research Development Specialist for the Evanston campus.
Temporary Job Description:
The Research Development Specialist position in the Office of Research Development (ORD) reports to the Director. The Office of Research Development (ORD) bridges disciplines, schools, and campuses to advance the competitiveness of Northwestern University's research by designing and executing strategic, proactive, and catalytic activities aimed at securing extramural funding, with a focus on interdisciplinary programs. On a weekly basis, ORD identifies and disseminates federal funding opportunities; manages the Institutional Limited Submission process which nominates outstanding investigators to submit proposals for prestigious awards on behalf of the Vice President for Research. This role facilitates collaborations and interdisciplinary teams; provides project management and programmatic support for the development of multi-million dollars, interdisciplinary grant proposals; and organizes university-wide workshops and events toward development of competitive federal grant proposals. This position coordinates a broad variety of administrative processes & research development activities that are critical for the operation of ORD. Responsibilities include, but are not limited to, maintaining ORD spreadsheets, budget maintenance, performing internal and external database queries and reports, identifying federal agency information and alerts, supporting ORD communications and website, management of ORD’s calendar and email, and special event planning.
Documents & Databases
Based on analysis, research, &/or knowledge of subject matter, professional field &/or topic, prepares & compiles correspondence, reports, etc.
Creates &/or maintains complex spreadsheets &/or databases &/or reports, queries, charts, etc. based on supervisor's information objectives. Including internal databases such as InfoEd and federal agencies databases such as the NIH, NSF, DoD, etc.; ORD metric; multiple Limited submission databases
Website and Communication
Oversees creation, design & maintenance of website ensuring ease & practicality of use for faculty across Northwestern University’s schools and disciplines.
Organizes information in ways that promotes & encourages use of site.
Gathers information regarding programs, events, etc.
Creates, writes, edits & posts articles, newsletters, program summaries, etc. to website.
Creates and disseminates funding opportunities to faculty across Northwestern.
Administers budgets for ORD which may include purchases, reimbursements and/or orders.
Verifies that charges are accurate & posted to the appropriate account.
Coordinates the institutional Limited Submission Process, including: dissemination of limited submission funding opportunities, monthly meetings of the Advisory Committee, invitation of ad-hoc reviewers, coordination of videoconferences, maintenance of the websites and all related databases.
Manages complex scheduling arrangements involving faculty, senior leadership, multiple parties and conferences, international travel, etc.
Sets-up & cancels meetings based on knowledge of subject & attendees.
Coordinates large scale and/or complex events.
Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed.
Collects and prepares meeting’s agenda items and background materials as needed.
Represents the department, program or project with various levels of personnel both internally & externally managing and facilitating confidential and/or critical information.
Responds to unanticipated & complex issues.
A high school diploma or its equivalent required.
5 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications: (Education and experience)
Experience in an academic institution setting.
Preferred Competencies: (Skills, knowledge, and abilities)
Microsoft office (Word, Excel, Powerpoint); Outlook; correspondence with faculty and senior leadership.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36330
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.