Job ID: 2019-10286 Type: Full-Time # of Openings: 1 Category: Institutional Research and Planning
The Associate Director for Administrative Planning (AD) plays a critical role in University administrative planning and management and has an unusual opportunity to collaborate internally and lead efforts to strengthen the University’s operations and enhance campus infrastructure through major projects and initiatives. The AD acts as project manager, strategist, problem solver, and as advisor to senior administrators across the institution and specifically for the operating units within the Office of the Executive Vice President (OEVP). The AD is a highly motivated, achievement-oriented professional who has exceptional judgment, is an experienced collaborator and communicator, and understands the culture and operations of higher education administration.
The AD is part of the OEVP Administrative Planning team and reports to the Executive Director for Administrative Planning (ED). The ED serves as chief of staff for the Executive Vice President (EVP), who has direct oversight of the departments of audit and compliance, campus life, environmental health and safety, facilities, human resources, public safety, and university services, and of campus emergency preparedness.
The AD’s portfolio varies and reflects the University’s and OEVP departments’ strategic priorities and programs. Principle responsibilities may include:
Launch and/or lead new interdepartmental or University-wide administrative initiatives and projects.
Guide multi-organization committees and working groups, frame issues, develop project plans, facilitate interdepartmental collaboration and consensus, develop recommendations, communicate and present findings, and devise strategies for managing the implementation of recommendations.
Lead process improvements, innovation initiatives, administrative evaluations, and policy and practice reviews. Review or assist with policy development, strategic planning, or reorganization of administrative programs.
Develop or evaluate funding and resource requests from EVP units. Oversee the collection, tracking, and follow-up associated with funding requests and commitments from the EVP. Identify EVP-wide budget issues and improvements to budget processes, analytical reviews, and reporting.
Provide individualized management consulting to units to ensure projects and initiatives are leveraging expertise and resources, following University and industry best practices, and utilizing data-informed approaches.
Staff cabinet level committees, e.g., the permanent Enterprise Risk Management, SUMAR, and Executive Compliance committees, and ad-hoc committees.
Represent the EVP and her strategic priorities on University committees, task forces, and working groups, and on capital project building committees.
Independently prepare administrative reports for the Board of Trustees, meeting minutes, position papers, high-level correspondence, and presentation materials for the OEVP.
Knowledge, Skills, and Abilities Required:
Exceptional organizational and project management skills; demonstrated ability to prioritize and manage multiple complex initiatives and projects simultaneously.
Exceptional analytical and problem-solving skills; attention to detail coupled with the ability to think strategically and act decisively using a data-informed approach.
Capacity to work independently with high energy and self-initiative.
Aptitude for developing and maintaining productive, collaborative relationships with senior University administrators and other campus-wide employees and constituents.
Excellent interpersonal skills; including the ability to identify mutual interests and create consensus among stakeholders with disparate positions.
Demonstrated ability to gather, analyze, interpret, and present data, including financial information, for varying constituencies and purposes.
Excellent oral/written communication skills.
Superior judgment, diplomacy, and discretion in handling sensitive information.
Strong analytical, computational, and leadership skills.
Applications must include a resume, cover letter, and a writing sample for which the candidate is the primary author (preferably between 1000-3000 words).
Review of applications will begin immediately; preference given to submissions received by May 13, 2019.
Bachelor’s Degree; advanced degree preferred.
Seven plus years of relevant experience, preferably in higher education or a mission-based organization.
Experiences in budget analysis, complex systems, administrative management, innovation initiatives, and process improvement.
Demonstrated proficiency with Microsoft Office and reporting systems.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 110491463
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.