Job ID: 2019-10284 Type: Full-Time # of Openings: 1 Category: Administrative Support
The Department of Astrophysical Sciences seeks a lead office manager for the Space Physics Group. The Space Physics Group heads multiple small to large scale NASA missions as well as providing a research and instructional opportunities within their science. The selected candidate will have the opportunity to become integrally involved with the development and success of a new teaching and science lab on Princeton University's campus. We expect the Office Manager to have a broad range of important responsibilities.The office manager will report directly to the principle investigator.
Lead the ordering, tracking the arrival, and ensuring payments are approved for complex and high-value parts and materials for both the Space Physics Lab and space flight instruments developed in the lab at 171 Broadmead.
Own the process to receive and store incoming equipment, materials, and space flight hardware and oversee others who help in this process.
Design and maintain a system of Filing and Control of Records, and oversee others who help in this process, to facilitate NASA reporting requirements for space mission development beyond those carried out by ORPA grants/contract manager (oversee records maintenance of key documents, including securing all required sign-offs, maintaining version control, and ensuring the integrity of the records process).
Provide administrative support to principle investigator (PI) and other group researchers as requested by the PI.
Ensure that the Space Physics Group’s publications are tracked and that grant and contract publications are submitted to the required government repositories.
Coordinate logistics to set up and deliver all administrative support needed for science team meetings and small conferences (on-campus and off-site).
Update the Space Physics website as needed (typically weekly) with new content, news, and events.
Oversee special training records for the Space Physics Lab personnel (e.g. Lab Safety, ESD training, etc.).
Develop and maintain the calibration schedule and calibration records for equipment in the Space Physics Lab.
Demonstrated experience overseeing and maintaining precise record keeping
Effective communications skills and ability to build collaborative relationships
Ability to provide friendly customer service to a diverse group and their sponsors
Well developed computer skills, particularly with Excel, enterprise financial systems and databases.
Excellent organizational skills and ability to manage multiple projects and prioritize work to meet deadlines
Bachelor's degree in business administration strongly preferred
Familiarity with computer applications such as Microsoft Project, Microsoft Access or Oracle databases and/or Drupal would be a plus
Familiarity with operations of an experimental science lab or NASA missions would be a plus
Familiarity with Earned Value Management (EVM), in order to assist PI and project manager, would be a plus
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 110491461
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.