Job Requisition Number: 26976. The Haas School of Business develops path bending leaders - individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, Development and Alumni Relations.
The MBA Career Management Group (CMG) is a fast-paced, high performing department within the Haas School of Business. The team provides programs and services to students and companies, with the goal of connecting them for employment opportunities.
The Event Coordinator is an essential part of the MBA Career Management Group. The team hosts multiple events for students and recruiters (company presentations, networking events, on-campus interviews), and are in need of someone to help execute those flawlessly.
To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html
Event Management •Assist the MBA Career Management Group in facilitating the interaction of corporate recruiters and the event venues (Haaspitality Suite, Faculty Club, Chou Hall, Cal Career Center, and surrounding hotels) ensuring that reservations, catering, and AV equipment are handled smoothly. •Coordinate scheduling, logistics, and attendance for various day and evening recruiting activities, including company presentations and networking events. •Prepare, set-up and attend events, which take place in the early afternoon or in the evening. September-November there are usually multiple events per day (Mon-Thurs). •Ensure that visiting company representatives receive parking passes and appropriate directions to and from parking. •At times, help logistically support other CMG programs, such as seminars and workshops. •Responsible for ensuring companies have paid and for occasionally creating catering breakdown forms (to get the per person cost of the event).
Recruitment Center Support •Support the reception activities of fast paced MBA Recruitment Center, providing exceptional customer service to company representatives, students, and other guests. •Work with catering to ensure delivery and clean-up of meals. •Respond to student questions about presentation and interview logistics.
Data Management •Track student attendance at events. •Save invoices and record CMG’s spending for interviews and networking events. •Record all usage of parking passes. •Use Career Services’ database for contact information of appropriate recruiters. •Update recruiter information as necessary.•2-3 years of event planning experience. •Experience in event management and/or the hospitality industry. •Professional business presence and maturity. •Proven ability to juggle multiple tasks under pressure, with attention to detail and follow-up skills. •Strong interpersonal skills and the ability to work with a variety of personalities. •Exceptional oral and written communication skills. •Proficiency in MS Office and web-based applications. •Good project management skills, working well in groups and showing good judgment. •Availability to work between the hours of 7:00AM and 9:00PM, dependent on schedule of events This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.