St. Patrick’s Episcopal Day School, located in the Palisades section of northwest Washington, D.C., is a parish day school enrolling more than 480 students on two campuses. The program begins at the three-year-old Nursery level and continues through Grade 8. St. Patrick’s students, whose families live throughout the Washington, D.C. metropolitan area, go on to a variety of fine independent schools upon graduation.
The Whitehaven Campus is the school-home to students in Nursery to Grade 5, numbering about 370 in the 2019-2020 school year. Located about a half-mile away, the MacArthur Campus is the school-home to approximately 120 students in Grades 6 to 8. This position is located on the Whitehaven Campus.
The Receptionist will work independently and in a team environment to support the Day School’s front office operations on the Whitehaven Campus. The Receptionist serves as the “face” and “voice” of St. Patrick’s, receiving all parents, visitors, and callers during the school day. Setting a tone of warmth, s/he is an inviting presence to everyone who comes through the school’s front doors or calls seeking information. The Receptionist is not only welcoming but knowledgeable, prepared to respond promptly and accurately to questions or to refer a caller to someone who can.
Other duties include implementing front-entrance security protocols, maintaining daily attendance records, supporting all-school mailings (although most have been replaced by electronic communications), supporting Admission Office operations during parent and student visits, facilitating the transition to after-school activities (clubs, extended day, athletics), and completing other tasks as assigned by the Head of School or the Office Manager/Assistant to the Head of School.
1. Attend to visitors, parents, students, and faculty and staff:
Answer telephone, screen and direct calls
Greet persons entering the Whitehaven Campus building
Monitor visitor access and maintain security awareness
Ensure that all visitors are properly identified and issued with temporary visitor passes
Direct persons to correct destination and accompany them to that location, as needed
2. Provide general administrative and clerical support:
Work with Maintenance Team to create and maintain an atmosphere in the lobby area that is welcoming, safe, professional, and tidy
Organize conference and meeting room bookings
Assist with filing of documents and mailings as needed
Maintain attendance and dismissal records
Support afternoon carpool procedures through accurate record-keeping of dismissal authorization forms and carpool numbers
Maintain daily/weekly schedules for athletics, field trips, and special events in order to respond to parent inquiries
Physical Demands include standing and walking (retrieving files, delivering documents, to copier, fax, and classrooms), sitting (working at desk), lifting (some, 25 lbs. or less), handling (paperwork), and speaking (students, faculty and staff, parents, visitors)
Start Date: August 19, 2019
Ability to use sound judgment and work independently
Ability to work closely with all constituencies, including nursery- and elementary-aged students, faculty and staff, administrators, parents, and visitors
Strong verbal and written communication
Strong organizational and interpersonal skills
Ability to work in a collaborative manner
Work Experience, Training, or Education Required:
High school diploma required, bachelor’s degree preferred
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software application for security check-in
Knowledge of customer service principles and practices
Knowledge of digital phone systems
Knowledge/experience using G Suite by Google including Google Docs, Google Slides, Google Sheets, and Google Drive.
Individuals interested in applying for this position should submit a cover letter and resume directly to firstname.lastname@example.org. No phone calls, please.
Internal Number: Reception 1
About St. Patrick's Episcopal Day School
St. Patrick's Episcopal Day School is an independent, coeducational, parish day school located in the Palisades section of Northwest Washington, D.C., serving more than 480 students from three-year-old Nursery through Grade 8. For more than 60 years, St. Patrick's has been providing a vibrant, challenging coeducational school environment that balances tradition and innovation in an educational program that emphasizes the acquisition of essential skills, integration of disciplines, and active learning. It seeks to educate young people who will grow in intellectual and academic strength, personal integrity, openness to change, commitment to service, and confident and ethical involvement in the world. St. Patrick's students, whose families live throughout the Washington, D.C. metropolitan area, go on to a variety of fine schools - including local independent day schools, boarding schools largely in the Middle Atlantic and New England regions and, less frequently, public schools - upon graduation.
Campuses include the Whitehaven Campus, home to Nursery through Grade 5, and the MacArthur Campus, home to Grades 6, 7, and 8. There are three divisions: Nursery School (Nursery and PK), Lower School (Kindergarten to Grade 3), and Upper School (Grades 4 through 8).
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