Summary: As a member of the Faculty of Arts and Sciences (FAS) Academic and Development Coordination (ADC) team, this full-time, exempt position reports to the Sr. Associate Director, FAS ADC. ADC is responsible for donor and faculty engagement strategies and matching donor interests with Harvard content to ensure impactful philanthropy and positive donor experiences. To do this, we build strategic partnerships within development and across the FAS to coordinate donor cultivation and stewardship strategies that include faculty and senior academic leaders.
This position serves as a principal point of contact to FAS faculty and leaders who participate in FAS development activity. Advises development staff on faculty/administrators to participate in events and individual prospect meetings. Responsible for communication, coordination, travel planning, briefing, and follow-up with faculty and administrators related to their involvement with FAS development.
Coordinates information flow and decision-making processes, including collaboration with the University Development Office, Harvard Alumni Association, and Harvard academic offices. Coordinates and communicates with fundraisers on event and donor engagement strategies. Works to ensure that high-level donor engagement strategies are developed/implemented in ways that advance the fundraising priorities of the FAS and University.
In addition to Harvard alumni and friends, this client-service position interacts with administrators, faculty, and staff. This position includes administrative duties and may include other responsibilities and projects as determined by manager.
DUTIES AND RESPONSIBILITIES
Serves as a principal contact for FAS development activity. Identifies and recruits faculty and senior administrators for development-related activity. Ensures strategic use and acknowledgement of faculty development involvement, including identifying and coordinating opportunities for collaboration within the FAS Development organization.
Manages speaker/academic programming and content for a range of development events, working closely with fundraisers and event planning colleagues. Coordinates briefing process (in-person and written) and follow-up for speakers.
Coordinates information flow and decision-making processes, including collaboration with other development departments and Harvard academic offices. Coordinates with FAS development colleagues to identify and vet newer faculty for participation in development programming. Coordinates and communicates with fundraisers on donor engagement strategies.
Works with fundraisers to organize faculty and administrator meetings for individual donor visits on and off campus.
Creates and manages detailed itineraries for faculty and administrator trips that include development events and/or prospect visits. Works with Sr. Associate Director, team members, and frontline regional directors to establish and prioritize prospect pipelines for academic and administrative leaders in key cities.
Coordinates and communicates with fundraisers on donor engagement strategies. Works to ensure that strategies are developed/implemented in ways that advance the fundraising priorities of the FAS and University.
Writes, coordinates, and distributes event and prospect meeting briefings.
As needed, responsible for donor engagement projects at the direction of the Sr. Associate Director.
Attends planning meetings, training sessions, events, and conferences as necessary.
Cultivates favorable working relationships with institutional and external constituencies. Provides highest level of client service.
The above covers the most significant responsibilities of the position. It does not exclude other duties, the inclusion of which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Must have a minimum of five years of experience with transferable skills, preferably in a fundraising and/or academic environment; proven ability in project management; knowledge of Microsoft Office software; must occasionally travel and work additional evening and weekend hours.
BA/BS degree or equivalent preferred; five or more years related office experience, preferably in an academic environment.
Must be highly organized, detail-oriented, and have strong interpersonal and communication skills. Ability to establish and promote good working relationships with alumni, colleagues, faculty, administrators, and students. Must be flexible and possess the ability to handle multiple tasks accurately under deadline pressure. Proven ability working in a complex organization and making informed decisions in the context of strategic organizational goals and policies. Must be able to work independently and take initiative. Must have ability to handle confidential materials with discretion.
Must be a professional, proactive, creative, collaborative, conscientious, and results-oriented individual. Should have ability to think strategically and conceptually, and display sound judgment.
Solid computer skills in a PC environment with the capability to master new software applications and technologies, including database management.
Must be energetic, motivated to learn and open to change.
Excellent speaking, writing, and client service skills required. Professional phone etiquette required.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49337BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.