Research Management Services (RMS) supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS) and the School of Medicine Business Office.
The Budget Analyst position works alongside faculty and fellow colleagues to support post-award activities for RMS. The primary goal of this position is to ensure sponsored funding is managed compliantly and per sponsoring agency guidelines. In addition to overseeing the compliance of sponsored funding, this position will be tasked with all post award activities related to managing sponsored funding and will serve as a the direct point of contact for communicating financial information to the faculty/departments we support. This position reports directly to the post-award Grants and Contracts Manager of RMS.
Purpose of the Position: This position will work with the RMS post-award team to meet with investigator(s) and communicate the financial status of their sponsored portfolio. The position requires knowledge of accounting and budgeting theory in order to accurately and confidently convey financial information to the investigators and departments we support. A key aspect of this position will require proactively identifying areas of financial risk so communication can take place well in advance to avoid any potential cost overruns. Post award functions include, but may not be limited to: account maintenance, budget distribution, billing/invoicing, reporting, compliance audits, effort reporting, allocating payroll and non-payroll expense, ensuring expenses are allowable and allocable, submitting cost transfers, annual projections, and timely closeouts. This position will require the ability to make independent financial judgements on a daily basis. Excellent communication skills and a customer service minded focus are essential skills required to succeed in the position.
Specific Duties & Responsibilities
Ensure compliance in all areas related to grant and contract management including but not limited to sponsoring organization guidelines and internal protocols
Supports all relevant post-award responsibilities, as requested by senior members of the grants and contracts team by completing budget distributions, payroll distributions, non-payroll cost transfers and subcontract invoice reviews. Process check deposit transmittals.
Develop and generate SAP/Analysis financial reports and files, and verify budget and expenditures to ensure compliance with university and/or agency policies, regulations and restrictions
Ensure accurate and timely internal and external billing and receipt of payments
Develop payment schedules to monitor payments to vendors and from external / internal customers. Develop and maintain tracking sheets for invoicing/reconciling payments related to clinical trials.
Assist the RMS post-award analysts with:
Monitoring project end dates to ensure compliance of expenditures during project period
Preparing awards for closeout and final financial reporting
Updating position budgeting spreadsheets to assess 12 month funding projections
Clearing commitments billed to award and clears any orders that will not be fulfilled to maintain accurate spending projections on all projects managed
Resolving budget variances by recommending appropriate course of action
Preparing funding projections
Assist the Assistant Director with the annual sponsored budgeting process
Verify purchases on awards using cost principles and ensuring funds are expended according to the sponsoring agencies stipulations.
Monitor the university central lockbox to reconcile invoice payments and claiming payments owed to the departments we serve.
Other duties as assigned
Bachelor’s degree required in finance, accounting, or other related degree, and minimum of one year of related progressively responsible experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Three (3) years of related finance and/or budget experience
Experience in use of software applications such as databases, spreadsheets (ex. Microsoft products, Word, Excel, Access and PowerPoint).
Special Knowledge, Skills, and Abilities:
The candidate for this position must be detail-oriented to work in a dynamic, fast paced environment. The individual must be able to multi-task, meet deadlines and provide support to a wide variety of people and positions. The individual must be customer service focused with excellent oral and written skills. The individual must have demonstrated proficiency in use of software applications such as Word, Excel and PowerPoint as well as proficiency in use of office equipment such as personal computers, printers and projectors. Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Classified Title: Budget Analyst Working Title: Budget Analyst (Post-Award) Role/Level/Range: ATP/03/PB Starting Salary Range: $43,101-$59,202 / Commensurate with Experience Employee group: Full Time Schedule: M-F, 830-500 Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 60008428-SOM Admin Finance Research Services Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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