Location: Binghamton, NY Category: Professional Posted On: Wed May 29 2019 Job Description:
Budget Title: Staff Assistant (SL-2)
Salary: Commensurate with experience (college-year, 10-month position)
Binghamton University's Health and Counseling Services offers a full-time 10-month, SL-2 position, Leadership Team Staff Assistant. The Leadership Team Staff Assistant will report directly to the Director of Health and Counseling and will provide support to all members of the leadership team. The team consists of the Assistant Director of Operations, Coordinator of Clinical Services, Medical Director, Clinical Director of Psychiatry, Associate Director of the Employee Assistance Program and the Clinical Director of the University Counseling Center.
Responsibilities include project management; human resource documentation, coordination and processing, new employee orientation and onboarding; meeting minutes; purchasing and requisitioning; travel and conference coordination. The Leadership Team Staff Assistant will be responsible for call handling needs for the Employee Assistance Program. This position includes full NYS employee benefits and offers career/life balance with minimal weekends/holiday operation.
Health and Counseling at Binghamton University is seeking an organized, creative, and enthused individual who has excellent communication and technical skills for the full-time, 10-month position, Leadership Team Staff Assistant.
Monitor the departmental budget, track expenditures, assist with purchasing, and manage P-card reconciliations
Assist with facilitating new employee orientations and event tabling for EAP outreach at campus events
Accurately create, organize, and update departmental files and manage inventory of departmental items and office supplies
Assist with coordinating travel arrangements for professional development for staff
Process work orders pertinent to office operations
Call handling for EAP. Provide exceptional customer service when conducting phone intakes, accepting walk-ins, and scheduled appointments
Management and coordination of strategic projects as needed and assigned
Manages leaders' calendars and meeting coordination
Assists with human resource efforts such as, personnel transactions, including recruitment efforts and tracking, reporting of performance programs and evaluations, scanning and filing
Attend meetings and prepare timely minutes
Assist with staff, intern, GA orientation and onboarding procedures
Excellent written and verbal communication skills
Minimum of three years of administrative support experience
Experience in Microsoft Office Suite
Previous experience in a counseling, higher education or health environment
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org
Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.
Internal Number: 111074
About Binghamton University
Binghamton University is a world-class institution that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character — shaped by outstanding academics, facilities and community life — promotes extraordinary student success.
Binghamton merges rigorous academics, distinguished faculty and state-of-the-art facilities to engage and challenge its 17,000 students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration and community service.