1) Manages the Universityâ™s non-purchase order payment application (ePayment) for users and provides system problem resolution support. Ensures that application data is accurate and up-to-date within and between environments (test and production).
2) Manages all functional aspects of the application including appropriate provisioning of access, determination of the configuration of process rules, customization of settings within departmental roles.
3) Manages University ePayment messages, communications, website, and support information. Answers majority of Level II (business-critical) and significant portion of Level III (IT-critical) questions pertaining to the University ePayment application.
4) Communicates program changes and enhancements to various payment and purchasing applications to different groups within the University community through a customized communication tool. Communicates changes to various user groups, based 0n their utilization of the system.
5) Identifies process improvements in the systems supported. Requests enhancements from external suppliers and internal University IT support to improve the performance of applications.
6) Manages the debarred supplier compliance program. Maintain a variety of policies, internal controls, and procedures associated with payment systems of the University.
7) Interface with colleagues in Shared Services and Procurement Category Teams to ensure development and maintenance of effective and efficient processes and procedures for payments.
1) Knowledge and understanding of fundamental purchasing and payment concepts.
2) Ability to communicate effectively and professionally (emphasis on email resolutions).
3) Excellent verbal and written communication skills.
4) Strong analytical skills, problem solving, and organizational skills.
5) Ability to participate as a team player and positively influence group activity.
6) Project management and proven problem solving and analytical skills.
7) Ability to enforce policies/procedures and continuously focus on process improvements.
8) Proficiency in all Microsoft Office applications with advanced Excel and Access skills.
9) Self-starter with ability to work independently with minimal direction.
10) Strong communication and project management skills, with the ability to present to Senior Management.
11) Strong technical writing skills with demonstration of past experience with development of business requirements documentation.
1) Bachelorâ™s degree in accounting or business administration
1) A minimum of three years of experience in a large complex organization dealing with the purchasing and payment process.
2) A minimum of three years of experience in administering a business system
3) Experience in a customer service environment
4) Experience with interfaces between purchasing, accounts payable, and other financial systems .
2) Cover Letter
3) Reference list
All required documents must be submitted to be considered for this position
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR05162
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