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The Program Coordinator plays an important role in the planning and execution of the department's Continuing Legal Education (CLE) programs, supporting the department's Advisory Boards and Planning Committees in conjunction with the Program Attorney. S/he helps manage a s pect s of program implementation and logistics for CLE programs as well as the depart ment's d ist anc e learning initiatives. Reporting directly to the Director of Programming, who has oversight of all CLE programs, the Program Coordinator has additional duties that include but are not limited to:
Creates CLE program events in Master Calendar, Outlook, and Pivotal database.
Maintains and develops various aspects of the website including but not limited to, adding, updating, and/or deleting information in order to keep site accurate and current, uploading program brochures, and making program-specific changes.
Works with the Program Attorneys in submitting and posting webcast information to lnReach per their requirements, providing materials to lnReach and working with the Program Attorney to obtain consent forms for all speakers of each program.
Communicates with approximately 675-750 speakers throughout the planning process to ensure full understanding of the speakers' commitment to the program, answering all questions and concerns.
Oversees the production of all digital course materials for assigned CLE programs, including reviewing and organizing course materials, creating and editing speaker biographies, creating and editing cover pages, and updating materials as necessary.
Loads USB and laptops with speaker Power Points, creates signage for CLE programs, prepares speaker tent cards, and prepares program materials for delivery to program registration area.
Creates event surveys/evaluations using lnquisium software (or other survey software) and compiles results into a report.
CLE Credit Process
Manages the CLE and CPE credit process for the department, developing CLE credit policies for the department to follow when developing new programs and program agendas.
Tracks state rules and regulations to ensure department's compliance, especially in areas of new technology and ethics.
Completes the annual renewal application and retains NASBA CPE "blanket" approval for accountants, tracking all relevant NASBA accreditation policies.
Regularly updates team members regarding CLE credit policies or changes that may impact how we plan programs or implement on-site procedures, keeping the CLE information on the department's web site updated and accurate.
Serves as the chief liaison to other departments, student groups, or organizations seeking CLE credit through our department, developing policies and guidelines for other departments, student groups, or organizations.
Serves as the main liaison to the ABA accreditation services team (or other vendor) as it relates to outsourced accreditation functions, managing the relationship and providing accurate information to the vendor.
Program Planning and Implementation
Prepares for Advisory Board and/or Planning Committee meetings, including preparation of meeting agendas, evaluation summaries, board rosters, and other background information.
Takes notes at advisory board meetings and coordinates logistics with host law firm staff when meetings are held off-site.
Supports all Advisory Board and/or Planning Committee correspondence and schedules Advisory Board and Planning Committee meetings throughout the year.
Supports the program analysis process for each CLE program.
Tracks Advisory Board, Planning Committee, and speaker gift inventory, monitoring the University's gift policies to ensure compliance.
Academic Conferences &Webinar Series
Creates the conference budget and seeks budget approval from the appropriate party, working with the Marketing Manager to create and implement marketing plans when appropriate.
Coordinates with the Business Operations Manager to arrange for payment of all conference related expenses, executing day of program tasks, handling post-program wrap-up activities, preparing final financial statements, and preparing a JV request memo for the Business Operations Manager.
Creates course materials for academic conferences when applicable, including, but not limited to, organizing course materials, creating and editing speaker biographies, and creating a digital file.
Overseers the registration process for academic conferences, working closely with the Marketing and Customer Service Assistant.
Works with Georgetown Law Center and Institute faculty and staff, Georgetown Law CLE speakers, and the Program Attorney or Director of Programming to coordinate logistics for recording programs or creating webinars to be offered on the lnReach platform.
Posts accurate information to the lnReach web site and regularly communicates with the InReach staff regarding the status of webinars.
2 years in a professional setting with prior experience in event/meeting support or planning
Strong customer service, communication skills (verbal and written) and project management skills
Great attention to detail with the ability to balance many tasks and projects
Excellent interpersonal and prioritization skills with the ability to relate well to persons in the legal profession
Ability to work well in a team environment and to work proficiently in in CRM and event management systems
Ability to learn new technologies quickly
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Internal Number: JR06610
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.