Special Collections is comprised of three distinct collecting divisions: Manuscripts, Rare Books, and University Archives; a public services division; and an exhibitions and publications program. Our purpose is to acquire, arrange, describe, preserve, and make available materials of enduring historic value to support the research needs of Stanford students and faculty as well as the larger community of scholars.
The Exhibits Coordinator, reporting to the Director of Special Collections, will be the Libraries principal staff member for all the Libraries exhibits program. The primary focus will be the Special Collections exhibits program, with responsibilities to plan, design and install major exhibits and related publications for Special Collections in Green Library. Responsibilities also include the coordinating with existing staff the planning and design of exhibits within other units of Stanford Libraries including the Bowes Art and Architecture Library, the East Asia Library, Hohbach Hall [Green Library East Wing; future home of the Silicon Valley Archives], and the David Rumsey Map Center. The incumbent will work closely with Stanford Libraries Preservation programs to insure proper handling and display of rare materials in all of these settings.
Conceive, research, develop and collaborate with colleagues to organize and mount changing exhibitions of varying scope and develop related programming in conjunction with exhibits.
Research, write and oversee production of related publications, brochures, guides, catalogs, and a Spotlight exhibits program.
Develop and oversee collaborative projects with faculty and staff, oversee project budgets.
Develop a cooperative and productive relationship between the Libraries and the Stanford community.
Develop, prepare and manage exhibition budgets.
Oversee policy compliance for all Stanford Libraries exhibition venues.
Produce complex exhibition design (including illustration, graphics, images and photos, text, and Spotlight exhibits. Serve as project coordinator and designer for 3 (typically) major exhibitions per year for the Peterson Gallery and Munger Rotunda of the Green Library.
Coordinate and assist, as feasible, with several smaller exhibitions to be installed in additional display areas within the library
Engage in long-range program planning; collaborate with colleagues to conceive and articulate ideas for exhibitions; review and respond to proposals from faculty, students; manage submissions.
Prepare physical materials, including rare books and manuscripts, for display; in consultation with Libraries' Preservation and Conservation Department staff, assess materials requiring conservation treatment, evaluate and manage light-exposure risks, and design and fabricate custom book cradles and other supports as needed.
Work with the Libraries' Director of Communication to develop and distribute press release and other publicity materials.
Train relevant staff and assistants in procedures for preparing and installing exhibits, handling and security protocols.
Document exhibits and maintain and process files for exhibits program archive.
Monitor and manage the stewardship needs of donors in adherence to the university's stewardship standards and pertains to the exhibits program.
Staff Special Collections Reference desk as needed (2 hours/week).
Other duties as assigned MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree with a minimum of three years of related experience or a combination of education and relevant experience. Advanced degree preferred.
Knowledge, Skills and Abilities:
Excellent interpersonal skills and professionalism to interact with a wide range of people at different levels of an organization.
Exceptional verbal and written communication, demonstrated presentation skills.
Proven ability to effectively and efficiently manage multiple priorities, with competing deadlines.
Ability to work independently and as part of a team.
Demonstrated proficiency in MS Office Suite and database management applications.
Demonstrated project management skills.
Highly specialized knowledge in handling all Special Collections materials.
Demonstrated experience and background in research and published writing that establishes expertise in an area of study.
Demonstrated ability to build effective long-term relationships both internally and externally and the ability to clearly articulate and advocate for the role of the exhibitions program in supporting teaching and research.
Other Relevant Knowledge, Skills, and Abilities May Include:
Demonstrated understanding of graphic design and exhibition design principles.
Ability to work around an initial concept and think in terms of broad solutions.
Demonstrated experience and understanding of job-required software applications and mediums, including browser usability and cross platform compatibility.
Ability to present a portfolio that reflects creative work.
Ability to adapt to changing priorities, deadlines, and customer/department needs.
Ability to work on multiple projects simultaneously.
Ability to perform detailed work with a high level of accuracy and attention to detail.
Strong knowledge in industry standards, trends, and technical knowledge.
Experience and familiarity with best practices in the handling of rare books, manuscripts, and archival materials.
Demonstrated proficiency in MS Office Suite and Adobe Creative Suite (InDesign, PhotoShop, and Illustrator). Willingness to become proficient utilizing Stanford's Spotlight exhibit software and other web based design software.
Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
Occasionally stand, walk, and write by hand, lift, carry, push pull objects that weigh up to 25 pounds.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May work extended or non-standard hours, weekends and holidays based on business needs.
Occasional local and overnight travel may be required.
May work in areas with exposure to dust, paint, chemicals and other toxins.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: University Libraries, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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