Cornell Initiative for Digital Agriculture (CIDA) strives to serve the public good and well-being of a broad range of stakeholders, including large and small farms, domestic and international activities and within variously scaled food systems. CIDA pursues its initiatives through cooperation, communication and collaboration with public and private partners, remains inclusive of stakeholders, and highlights social, ecological and environmental challenges. CIDA trains future generations of students to be innovators and leaders across the scientific, technical and social dimensions of agriculture and is actively engaged with the College of Agriculture and Life Sciences (CALS), College of Engineering (COE), Computing and Information Science (CIS), College of Veterinary Medicine (CVM), and Johnson College of Business (JCB). CIDA aligns with global community partners to produce and apply knowledge and aligns with the vision of Engaged Cornell, an initiative to create opportunities for research, teaching and learning at home and around the world.
Responsibilities of the Administrative Assistant include, but are not limited to, the following:
Under limited supervision provide a high level of financial, administrative, and event-related support to Faculty Director and Managing Director of CIDA. Financial: Monitor and manage CIDA accounts and budgets; in coordination with Managing Director facilitate receiving and disbursing research funding from external and internal sources to various college departments/faculty; make purchases through eSHOP and procurement card system. Administrative: With a high degree of independence and professionalism, handle routine and non-routine correspondence with a broad variety of persons (from farmers to faculty to CEOs); coordinate complex CIDA-related meeting schedules for co-directors and managing director; manage often complex travel itineraries and reimbursements; maintain email lists, client databases, and directories; maintain confidential records relating to CIDA activities; record and distribute meeting minutes; maintain and update web pages and social media presence for CIDA. Event Planning: In cooperation with Provost's and Deans' offices, plan and coordinate all logistics of CIDA events, such as conferences, workshops, roundtables, and seminars; promote CIDA events through social media.
Associate's Degree or equivalent; 2 or more years of related work experience with some administrative and financial accounting experience.
Demonstrated history of reliability, effective problem solving, and ability to maintain confidentiality.
Sound judgment in juggling multiple high-priority tasks.
Ability to work under pressure and receptive to new ideas.
Excellent communication (written and oral) and organizational skills (attention to detail).
Strong PC skills (i.e., MS Office Suite, Word, Excel, PowerPoint); ability to transcribe notes from dictation; excellent spelling, grammar, and command of the English language.
Working knowledge of Drupal, WordPress, or equivalent
Demonstrated track-record of finance, accounting, and administrative functions
Ability to work well in diverse group; commitment to creating a high-quality and respectful work environment.
Working knowledge of using social media for marketing and communication purposes.
Bachelor's degree or Master's degree.
Prior administrative experience in academic setting..
More than five years of relevant experience in a fast-paced, complex office environment.
Knowledge of software systems used by Cornell: Microsoft Outlook (email and calendar), eSHOP, PeopleSoft.
Working knowledge of Cornell's financial, travel, and administrative software systems: (e.g. Web Financials, Kuali, etc.)
This is a three-year term appointment.
Anticipated start date: July 24, 2019
This position is located in Ithaca, NY.
This position does not provide relocation assistance or visa sponsorship.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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