Berkeley Lab's Joint Genome Institute Division (JGI) has an opening for a Building Manager. Reporting directly to the JGI Division Deputy for Operations, the position serves as the Building Manager for the JGI and KBase staff in Building 91 (IGB) and other LBNL campus locations as needed. This position will play a key role in assisting and coordinating the JGI and Biosciences Area's research support, and in achieving operational and organizational objectives.
Under general supervision, the Building Manager will consult with the JGI Deputy for Operations and other technical professionals for guidance and will apply technical expertise and knowledge of building systems and research equipment to plan, organize, and effectively coordinate maintenance and repair of building systems and shared equipment. This position serves as the primary point of contact for the coordination of facilities related work with the designated LBNL Facilities Area Manager, but also all LBNL operations teams and outside service vendors. Under general guidance, the incumbent will follow established procedures and guidelines to ensure all Facilities JIRA work requests are coordinated and completed with regards to requesting maintenance, repair, and other work order requests through the appropriate LBNL work order system. The individual will review JIRA requests for facilities support for systems and equipment, including preparation of work scope, hazard identification and preparation of safety documentation, certificates of insurance, and oversee the on-site work of technicians and support personnel. Review estimates for planned work, coordinate purchase orders and ensure all coordinated work is performed within LBNL compliance requirements.
The position requires familiarity with the review of equipment, material, time and cost to accomplish technical support objectives in office, plant and laboratory areas. Reviews work scope and obtain estimates on design costs including equipment, installation, labor, materials, preparation and other related costs. Develops criteria and performance specifications for facilities and equipment required to meet unique operating requirements, as well as building and safety codes. Participates in and contributes to the development of division building, health and safety, and emergency plans, building and safety reviews, inspections and corrective actions. Under limited supervision, implement plans, assess effectiveness and suggest ongoing improvements.
The incumbent may also serve as the Property Representative for the JGI and KBase and be the primary point of contact for Biosciences staff within assigned locations. The individual is responsible for the management of information in the Asset Management System, supporting Area staff with assignment and updates to custodianship, and participating in property audits and inventories.
This position will interact with internal and external personnel on significant issues requiring resolution of basic to moderately complex technical problems. Exercise leadership and communicate effectively and diplomatically with all levels of management and scientific staff among Biosciences, LBNL, and external institutions.
What You Will Do:
Serve as liaison with various LBNL entities and outside vendors to coordinate and ensure timely progress, budget adherence and completion of maintenance, construction and renovation, moves and building projects, within assigned Biosciences locations. Will act as the primary interface with staff from multiple divisions to both ensure EH&S requirements are met and to minimize any disruption of scientific research.
Routinely manages moderately complex technical problems requiring interaction with engineers, facilities personnel, landlords, outside contractors and area scientists to timely and successful completion.
Provide facilities coordination support in all areas of facility management, including but not limited to work request origination and management, coordinating moves, facility emergency response and off-hours support, as well as overseeing the SAM Site Access system management, hard key order and telephone and network service generation, and distribution.
Proactively assist in facility and EHS inspections and assessments, to identify and correct issues requiring close coordination with EH&S; and conduct regular inspections of Biosciences lab and office areas to ensure proper function and use of the division's space and facilities.
Manage building-wide resources including, but not limited to, autoclave/dish-wash facilities, centralized gas distribution systems, and providers, shared storage rooms, and conference rooms.
Ensure the space data related to occupants, assignments and current usage are updated and maintained.
In conjunction with the Division Safety Coordinator, serve as a point of contact for local emergency response agencies for planning and emergencies.
Coordinate and manage asset oversight and control activities for assigned locations within the Biosciences Area, acting as the primary point of contact for all property matters.
Assign and update custodianship of assets and manage information updates to the Asset Management System.
Coordinate necessary asset agreements, transfers, and retirement forms.
Participates in property audits and assessments. Lead and execute annual physical inventories.
Manage all fleet assets including GEMs, gov't vehicles and forklifts assigned to the JGI and KBase Teams.
Ensure building services provided by LBNL Ops teams are meeting JGI requirements and being delivered in a quality manner. Adjust service levels as needed. Services include janitorial, garbage and recycling, etc.
Additional Responsibilities as needed:
Manage conference rooms to ensure proper room setups and changes are implemented to meet customer needs.
Assist with managing asset oversight and control activities for assigned locations within the Biosciences Area, acting as the secondary point of contact for all property matters.
As Needed, participates in property audits, assessments, and annual physical inventories.
What is Required:
Knowledge equivalent to a Bachelor's degree in functional specialty and extensive related professional experience.
Experience working in a fast-paced team environment, responding to time urgent requests from customers
Excellent written and verbal communications skills to interact with a variety of stakeholders, including scientific and non-scientific staff, project managers, landlords, EH&S colleagues, managers, and subcontractors.
Excellent organizational skills, detail-oriented, with the ability to independently manage diverse and moderately complex projects with frequent interruptions and changing priorities.
Must be self-motivated and exercise a high degree of discretion, mature judgment, and tact in handling sensitive information.
Proven ability to work independently, and as a team member, with the general task definition.
Demonstrated experience working in technical settings and within procedural or regulatory requirements.
Proven ability to develop, assess, and maintain basic building maintenance and planning documentation, or relevant equivalent processes and/or documentation.
Proficiency with standard business software, including word processing, presentation software, and spreadsheets.
Additional Desired Qualifications:
Experience in the use of databases, tracking software and shared online resources.
Facilities Manager certification or experience in the field of facilities management
NOTE: Work will be performed at the Lawrence Berkeley National Lab in Berkeley, CA. Job may require occasional travel between locations, weekend, and after-hours work.
The posting shall remain open until the position is filled.
This is a full time, career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed atDOE Joint Genome Institute (JGI) -- 1 Cyclotron Road, Berkeley, CA.
JGI & Berkeley Lab: A View to Fuel Innovative Science in the Public Interest
They say it's all about location and Berkeley Lab has it all: a view above the San Francisco Bay, cool breezes, and world-class science within a diverse, respectful research ecosystem of 5,000 people. Nearly 90 years ago, Ernest Orlando Lawrence, the inventor of the cyclotron, brought physicists, biologists, engineers and mathematicians together in Berkeley above the University of California campus to tackle the most urgent scientific challenges. Today, after garnering 13 Nobel Prizes, Berkeley Lab has sustained and grown that tradition of open, interdisciplinary team science, exemplified by how the U.S. Department of Energy Joint Institute (JGI) addresses the most pressing energy and environmental challenges. This summer, JGI takes up residence in the new, state-of-the-art Integrative Genomics Building (IGB) along with the U.S. Department of Energy Systems Biology Knowledgebase (KBase) to expand the frontiers of energy and environmental science in partnership with the worldwide community of researchers. Will you join us and be a critical part of the next ground-breaking discoveries in the public interest?
The JGI is comprised of highly-skilled and diverse talent founded on a culture of scientific excellence, trust, curiosity, passion, and collaboration.
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding employee development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 87170
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.