Department: Kellogg Ctr for Science of Sci Salary/Grade: EXS/6
Understanding the Science of Science as having such critical, transdisciplinary impact, Kellogg seeks to position itself at the forefront of thought leadership within the discipline, so as to incite new engagement with influential members of the external Science of Science community, as well as to deepen engagement and reinforce the positive regard of Kellogg stakeholders.
This position will be crucial to the establishment and management of the center. This position will administer operational, financial, and business functions in support of the new Center for Science of Science mission. In coordination with central offices such as HR, Budget, Facilities, IT, and the Provost. This role will implement existing policy and ensures the effective, compliant, and efficient completion of daily administrative operations. This position will also interact with external stakeholders and federal grant governance institutions.
Coordination and administration of the following:
Budget & Financial
Communications & Outreach
Grants & Contracts
EE uses some judgment to adapt an advanced knowledge of skills, methods, practices, policies &/or procedures & a moderate degree of innovation, analysis & reasoning to complete work that is somewhat project oriented & involves some complex problems &/or decisions.
EE administers policy.
Budget & Financial:
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Directly responsible for payroll, purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
Ensures prompt payment of invoices, researching errors/delayed transactions.
Monitors open encumbrances & deficit chart strings.
Level I NU Financials approver.
Level II NU Financials approver.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Approves funds reallocation within budget as necessary & appropriate.
Meets regularly with the PI to review current and future expenses, operating needs, and revenue projections.
Monitors monthly budget expenditures and reviews and approves all invoices.
Communications & Outreach:
Produces, edits, &/or distributes newsletter and/or other informative reports, including taking the lead on the annual report.
Manages website, assuring updates are made in a timely manner.
Plans numerous special events throughout the year, assuring all logistics are complete.
Works closely with Center researchers and Kellogg communications and marketing teams to compile effective content for digital and print communications.
Develops, manages, and maintains all media and website outlets.
Grants & Contracts:
Provides data for grant proposals; develop &/or administer budgets; submit proposals; coordinate IRB/IACUC, OSR/ASRSP transactions, &/or effort reporting.
Ensures compliance with research safety regulations, interact with faculty, staff &/or funders to build relationships, transfer knowledge, &/or advise on research policies & procedures.
Manages all aspects of Center related finances and grant management.Establishes and manages financial aspects of subcontracts and subprojects with academic partners, affiliates and industrial members.
Communicates with faculty, researchers, and staff regarding grant related policies, activities, and procedures.
Assists researchers in the development of all grant-related reporting.
Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.
Assists in setting Center goals and planning educational programs and initiatives.
Leads process improvement initiatives for Center.
Supervises 1-2 staff.
Provides work direction.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
2 years' administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
At least one year’s experience with grant reporting and submission.
Familiarity with reading and editing scientific research writings.
Ability to proactively seek solutions and work independently.
Familiarity with university and research settings.
Preferred Qualifications: (Education and experience)
Preferred Competencies: (Skills, knowledge, and abilities)
Familiarity with University environment.
Fundraising and development experience.
Excellent written and verbal communication skills.
Ability to work across Kellogg and the University with individuals of different levels within the organization.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36186
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.