DUTIES: The Dean's Office in the College of Medicine at SUNY Downstate Medical Center is seeking a Senior Staff Assistant. Responsibilities will include, but are not limited to the following: - Provide primary administrative support and project management/event coordination of the College of Medicine's LCME reaccreditation (from self-study to site visit to post-visit, a 24-30 month timeframe. - Responsible for document oversight (version control); document handling/editing for all accreditation documents; data gathering and management. - Communications experience to help with messaging regarding accreditation. - Ability to keep and manage multiple complicated timelines. - Ability to keep multiple people (faculty, students and administrators) on task. - Handle logistics regarding facilities (room reservations, scheduling and staffing meetings). - Handle logistics for subcommittees. - Assist with the day-to-day operations and office coverage of the College of Medicine Dean's Office (provide backup as required). - Assists with other duties as required by the Dean and Associate Deans in the College of Medicine. - Assist with improving the overall image, productivity and friendly delivery of services in the College of Medicine Dean's Office, including setting an example as an approachable, resourceful and thorough professional. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: Bachelor's Degree (or equivalent) and a minimum of three (3) years of current experience in student services or related area at the university/college level required. In lieu of degree, the candidate must have at least eight (8) years of experience as an executive assistant to a senior level administrator in a higher education or related institution. Computer skills to include proficiency in Microsoft Office, database management, and an interest in developing advanced skills in computer usage and applications. Candidate must possess the ability to take initiative, to plan, schedule, prioritize and manage multiple projects in an accurate, efficient and timely manner; demonstrate excellent interpersonal skills, excellent written and verbal communication skills, common sense, initiative, intelligence, good judgment, and the ability to work well with a diverse clientele in a service oriented manner. Additional Info: *Please ensure you include the 5-digit Line Number and Job Title in the subject line and body of your email submission.Closing Date: Open Until Filled STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 23558
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.