Job Requisition Number: 26912. University Development and Alumni Relations (UDAR) strengthens Berkeley's excellence through engagement with alumni, parents, undergraduate and graduate students, and friends of the University, raising public awareness about Berkeley and increasing private philanthropy. UDAR provides overall direction for the campus' philanthropic advancement strategies and works to strengthen unit development in partnership with campus fundraisers. The Division handles a range of central activities and services encompassing communications, stewardship, prospect development, gift management, and more.
DATA MANAGEMENT AND ANALYSIS •Develops strategies to track and analyze results of development activities, solicitation assignments, and progress toward fundraising goals. •Reports on overall fundraising program results to internal and external constituencies. •Recommends additional data collection and reporting requirements. •Collaborates with Prospect Development, Advancement Information Management, and other colleagues to ensure that donor biographic and contact information remain up-to-date in donor database. •Ensures that all development activities are accurately recorded in database.
EVENT COORDINATION In collaboration with External Relations, provides comprehensive project management in executing donor events, including: •Tracking and implementing event deadlines. •Partnering with Prospect Development to create invitation lists. •Monitoring and analyzing RSVPs. •Coordinating gift officer outreach to prospects. •Producing or providing input on event communications, including briefings for attending faculty and staff, invitations, follow up correspondence, and other collateral. •Assists with follow-up communication for events with fundraisers and academic partners.
COMMUNICATIONS AND COLLATERAL DEVELOPMENT •Prepares briefing materials and trip itineraries for campus leadership and faculty. This includes establishing internal and external deadlines, collaborating with Prospect Research staff and internal stakeholders, formatting and finalizing drafts, and compiling and sharing briefing materials. •Drafts proposals in conjunction with major gift officers based on prospect and donor interests. Collaborates with unit partners to ensure accurate presentation of giving opportunities. Drafts informational and marketing materials for review for assigned programs. Drafts correspondence and contact reports.
VOLUNTEER ADVISORY COUNCIL LIAISON •Serves as the administrative contact for the New York Chancellor's Council. •Maintains the Council roster and member handbook, responsible for ensuring that contact information and biographies remain up-to-date. •Helps coordinate, organize, and prepare all Council meeting agendas and other supporting materials. •Tracks meeting attendance, both responses to meeting invitations and recording meeting attendance.
PORTFOLIO MANAGEMENT AND PROSPECT RESEARCH •Develops in-depth knowledge of donor prospects in the team portfolios and makes strategy recommendations where appropriate. •Assists gifts officers in coordinating strategy meetings, overseeing meeting logistics, agenda preparation, and materials.
PROGRAM OPERATIONS AND ADMINISTRATION •Develops an in-depth knowledge of regional development activities and key donor and alumni stakeholders. Serves as a key representative for the region to both internal and external constituencies. •Monitors and documents program activities for the region, maintaining regional internal and external event calendar and tracking campus leadership and faculty travel. •Coordinates campus visits and tours for prospective and current donors. •Proactively identifies opportunities to improve the operations of responsibilities managed. •Coordinates work of support staff in meeting program deliverables and goals. •Provides administrative support as needed.•Working knowledge of fundraising, donor relations and public relations concepts, principles, procedures and techniques. •Strong background of techniques and methodologies of research, with a particular focus on special requirements of donor/prospect research •Working knowledge of the campus, its vision, mission, goals, objectives, achievements and infrastructure, or ability to learn. •Working knowledge of applicable laws, rules, regulations, policies, et cetera. •Exceptional written, oral, and interpersonal communication skills to establish and maintain good working relationships throughout the campus and with external constituencies. •Excellent analytical and information management skills, including the ability to conduct research in multiple databases and systems and manage information using Excel and other tools. • Strong organizational skills and demonstrated ability to manage multiple tasks and projects simultaneously, meet deadlines with minimal supervision, and proactively keep all collaborators informed of project progress.Experience using and maintaining relational databases (familiarity with CADS/Ellucian Advance and/or Salesforce a plus) •Strong computer skills (Google OfficeSuite, MS Word, Excel, Outlook), with a proven ability to learn new technical skills quickly and proficiently. •Entrepreneurial, curious, and creative. •Sound judgement in situations requiring independent decision-making and in handling confidential and sensitive material. •Experience in a complex higher education or nonprofit institution, ideally in a development operations or similar/equivalent role.
Education/Training: •Bachelors degree and/or 3+ years of similar or equivalent experience/training.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.