Under general direction, you will perform a broad range of moderately complex and diverse daily administrative tasks, carefully monitoring action items and making day-to-day administrative decisions in a dynamic environment with changing priorities. You are responsible for applying general knowledge and skills in administrative functions and exercising discretion and judgment while adhering to professional standards and applying Berkeley Lab policies and procedures.
The scope of work includes coordinating HR processes with division management, coordinating meeting/conference logistics, managing office functions, ensuring compliance with policy, leading administrative staff, and meeting other key division administrative needs.
What You Will Do:
Serve as work lead for administrative support staff on administrative functions and/or projects.
Plan, develop, coordinate and oversee logistics and budgets for reviews, and events.
Serve as point of contact for ATAP Division Office for administrative matters.
Research, analyze, interpret and implement Laboratory policies, practices and procedures relating to administrative activities. Disseminate information and policy changes to administrative staff and Division management, and provide policy interpretation as needed.
Work with Human Resources on routine personnel actions, including recruitment, hires, terminations, promotions, and affiliate processing.
Advise supervisors and hiring managers of process and required documentation.
Assist with assembling and securing approvals for hire and promotion cases.
Coordinate performance review process.
Compose moderately complex and/or sensitive business correspondence that may require synthesizing and summarizing information from a variety of sources.
Serve as liaison between Export Control Office, Property Management group, Archives & Records Office and Division Management.
Serve as ATAP Property Representative, point of contact for all property matters pertaining to Division.
What is Required:
8 to 10 years related significant experience or combination thereof.
Demonstrated experience working collaboratively as a team player, either as a team lead or team member.
Demonstrated experience managing or coordinating moderately complex processes that require knowledge and sound, professional judgment to determine the appropriate course of action prioritized effectively.
Experience utilizing high-level organizational skills to initiate, prioritize, track and follow through on responsibilities and manage competing assignments.
Demonstrated experience maintaining organized records and documentation in electronic files.
Excellent interpersonal skills and demonstrated experience in managing communications and relationships with professional discretion and political sensitivity/savvy.
Demonstrated computer knowledge and aptitude for learning new technologies and software.
Excellent time-management and task-management skills.
Ability to establish and maintain cooperative working relationships at all levels, internally and externally.
Ability to analyze data and/or administrative problems to provide creative solutions, while remaining in compliance with applicable policies and procedures.
Ability to design and manipulate spreadsheets to accurately track and manage data.
Excellent written communication skills, including detailed editing skills sufficient to edit a variety of documents for grammar, syntax, style, and clarity.
Ability to leverage business and technology systems (e.g., MS Office Suite, Google Suite, Smartsheet, social media, project management software, etc.) to enhance business organization and communication at all levels.
Attention to detail and reliable follow-through.
BA/BS degree and directly relevant experience.
Demonstrated experience in successfully managing budgets and logistical arrangements for moderately large events (i.e., meetings, reviews, workshops, conferences, etc.).
The posting shall remain open until the position is filled.
This is a full-time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 87098
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.