The Accounting Administrator oversees the daily accounting of the Office of Design & Construction and while facilitating internal account transactions for various capital projects. This work will include purchase requests and requests for payments for contractors, vendors, and others. Additional responsibilities include preparing financial reports to ensure compliance in documentation and tracking of project financial records. This position requires strong communication skills to interact with project managers, A/E, contractors, University and State budgeting offices
Essential Duties, Tasks and Responsibilities
Manages accounting, billing, procurement, FMS reconciliation, and assists with budgeting for University capital projects.
Reviews incoming documents from consultants, contractors, and sub-contractors to ensure completeness and accuracy and/or compliance with required reporting policies and procedures, which requires frequent contact. Ensures compliance of all State and University rules, regulations, and laws.
Works closely with project managers to ensure project funding availability via FMS, produce purchase requests, for Contract Cost Breakdown and Partial Pay Requests, Change orders, and Fee Amendments, and to process invoices from consultants, contractors and sub-contractors.
Maintains statistical data on State-funded projects’ advancement in order to process requests for State funding and reimbursement.
Prepares reports and analysis on capital projects for senior leadership and State/other governmental entities requirements.
Consistently evaluate, monitor and improve all processes to wring out inefficiencies, improve organization, increase speed and reduce paper.
Provide assistance and leadership in developing and executing AE, CMR and CM Advisor contracts. This involves interaction with vendor to ensure timely receipt of proper deliverables and coordination with purchasing to facilitate prompt receipts of signatures.
Knowledge, Skills or Abilities
Excellent oral and written communication skills
Excellent organizational abilities
Ability to work independently
Ability to multi-task
Ability to work with diverse groups of people
Proven ability to provide excellent customer service
Evidence of ability to solve problems and to resolve conflict quickly and efficiently
Strong working knowledge of computer operations, Excel, and other Microsoft Office software
Full-time, Administrative staff position available. Administrative Grade Level 354. Salary is commensurate with education and experience. Full benefit package available.
Deadline to apply: June 5, 2019
For a complete job description & to apply for this position visit https://bgsu.hiretouch.com/ or contact the Office of Human Resources at (419) 372-8421. BGSU. AA/EEO/Disabilities/Veterans. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421.
Bachelor's Degree in Accounting, Finance, Business Administration or General Management required. Successful candidate must have Bachelor’s degree conferred at the time of application.
The following experience is required:
1-2 years’ of accounting, finance, or business management experience – public or private industry.
About Bowling Green State University
Bowling Green State University is a tier-one, public university serving 19,000 students on two campuses in northwest Ohio. The University has nationally recognized programs and research in the natural and social sciences, education, arts, business, health and wellness, humanities and applied technologies. BGSU seeks talented individuals to join our community in Bowling Green, Ohio, recognized as one of the “Best College Towns of America.”Bowling Green State University provides experiences that enhance lives. Students are prepared for lifelong career growth, lives of engaged citizenship and leadership in a global society. U.S. News and World Report names BGSU as one of the top public universities nationwide with a strong commitment to first-year programs that lead to success. Within our transformative learning community, we build a welcoming, safe and diverse environment where the creative ideas and achievements of all can benefit others throughout Ohio, the nation and the world.