A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
In October 2018, President Schlissel’s Biosciences Initiative provided funding to create the Michigan Concussion Center. The Center uses a multidisciplinary approach to answer fundamental questions about concussion prevention, identification, diagnosis, management, and outcomes. The recently established team is seeking a highly capable administrative assistant to aid the Center’s Executive Committee. The selected individual will provide the highest level of excellence and professionalism while performing a full range of administrative operations. This role will have a reporting relationship to the Deputy Director of the Michigan Concussion Center.
Assisting with management of the overall office function and providing general administrative support for Concussion Center faculty and staff (65%)
Provide administrative support and financial management for: scheduling, meeting and event organization and coordination, travel (eg reservations), draft agendas and correspondences, sorting incoming mail, reception, routing calls, filing/maintaining files, maintaining office supplies, other matters as identified.
Budget tracking and invoice preparation (5%)
Assist in developing reports (5%)
Proof-read, print and send/scan sensitive documents and letters (10%)
Coordinate Center student support, fellows, volunteers (5%)
Approves time sheets
Assign duties as needed
Performing other duties as assigned and documented in an updated job description, as the Center develops and grows. (10%)
Bachelor’s degree or equivalent amount of experience and education
Familiarity and experience with or ability to quickly learn relevant software and applications such as the Microsoft Office suite, Google calendar, mail and documents, RedCap, Qualtrics, Concur, and Blue Jeans Conferencing System
Superior organizational skills, attention to detail, follow through and focus on delivering results
Ability to independently take initiative, accurately follow directions, source needed resources and information to thoroughly complete assignments on time
Demonstrated ability to work positively with a diverse team environment as well as independently, set priorities, multi-task, manage multiple assignments and deadlines
Exercises excellent judgment, flexibility and professionalism
Communicates effectively both orally and in writing with an attention to detail while exhibiting professionalism in all communications
Discretion and appropriate judgment regarding sensitive and confidential matters
Demonstrated solid attendance in current/prior positions
Multi-site project management
>5 years of relevant administrative experience
Familiarity with collegiate sports and experience with concussion evaluation and management
Familiarity with or ability to quickly learn University of Michigan organizational structure, policies and procedures
Familiarity and experience with research procedures and regulations such as IRBs, Data Safety and Monitoring, and reporting
This is a full time, term-limited position (through June 2023) with potential for annual renewal subject to success in the role and program funding availability. Salary commensurate with experience.
The person in this position must be able to move through the building and across campus to attend meetings, as well as be able to remain stationary and position self to effectively accomplish tasks during an eight-hour day.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 172560
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.