The Executive Secretary will represent the Corporate Compliance Office in a professional and courteous manner at all times. As a trusted personal assistant to the Chief Compliance Officer, they will provide high-level, pro-active support for the Chief Compliance Officer including scheduling, the gathering of data and agenda item materials for departmental and institutional meetings. Coordinate sensitive issues by preparing and editing letters and documents; creating complex presentation materials and providing meeting summaries, meeting material and agenda content tracking and preparation. Capture key decisions and ensure dissemination of meeting minutes, tracking action items and decisions made, and generating necessary follow-up correspondence to ensure work is completed as appropriate.
Provide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; screen the purpose of meeting requests; set priorities when there is a conflict; obtain information with regard to the meeting and provide background information needed for meetings.
Coordinate travel arrangements and itineraries, including air, hotel, ground transportation, meals and visa applications when necessary. On occasion when parking is an issue, drive and pick up the Chief Compliance Officer from their meetings.
Minimum of a Bachelor's degree and 4+ years of experience of high level support to a CEO, senior executive or officer, or an equivalent combination of education and experience
Detail oriented, while able to seize the big picture
Thinks strategically when appropriate
Applies new knowledge to subsequent work
Proficient in business writing and presentations
Adheres to agreed-upon priorities, manages time accordingly
Can work independently with minimal supervision
Self-starter, able to gather critical information
Demonstrated ability to capture key elements and decisions points, supported by good communication skills, both verbal and written
Can effectively task-switch among a number of active projects, reviews, requests, etc.
Effective team player, able to manage stress and positively shape his/her environment
Experience working in healthcare, especially academic medical centers or other large healthcare delivery organizations
Familiarity with Michigan Medicine or University of Michigan
Preferred knowledge of basic project management
Desired experience of drafting communications
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 171886
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.